Cooperative Course Offering Orientation
This orientation explains the concept of a cooperative course offering and describes the process of developing, monitoring, and registering a cooperative course. Please contact your Provider Manager at any point in the development process if further clarification is needed.
To see if your organization has agreed to do cooperative offerings, please visit the provider listing. If your organization would like to offer cooperative offerings or is no longer interested in working cooperatively with other organizations, please fill out the Application to Engage in Cooperative Agreements.
What Is a Cooperative Course Offering?
A cooperative course offering(s)is when an ASHA Approved Continuing Education (CE) Provider joins with an organization or entity that is not an ASHA Approved CE Provider to plan, deliver, and evaluate a continuing education course/offering(s) for ASHA continuing education units (CEUs). A fee is owed for cooperative offerings. The ASHA Continuing Education Board (CEB) considers a course offering(s) to be cooperative if another party or entity is not part of the organization approved as the ASHA Approved CE Provider, as detailed in the application to become an ASHA Approved CE Provider.
A joint providership course offering(s) is when two or more ASHA Approved CE Providers team up to plan, deliver, and evaluate a course offering(s). One of the ASHA Approved CE Providers must take responsibility for the registration and reporting of the course offering(s) to ASHA. There is no fee due to ASHA when two or more ASHA Approved CE Providers offer a course.
However, if multiple organizations work together to plan, conduct, deliver, and evaluate a course offering(s), and one or more of the organizations do NOT fall into the category of "ASHA Approved CE Provider," then this is considered a cooperative course, and a fee is due.
Sponsorship is when an entity/organization provides financial and/or in-kind support for an ASHA CE course offering(s) but is not involved in the planning, delivery, or evaluation of the course. The organization providing sponsorship has no influence over the content of the course.
What are the steps involved in working with third party organizations to plan, deliver, monitor, and report a cooperative course offering for ASHA CEUs?
Planning the Course
- Develop a Cooperative Course Policy for your organization. See this template [DOC] as an example.
- Set deadlines for the cooperative party to submit program information, promotional materials, cooperative fee payment, and reporting so that you can easily meet ASHA CE deadlines [PDF]. Remember that cooperative course offerings must be registered 30 days in advance of the course offering's start date, and reporting is due no later than 45 days after the end date of the course offering. Additional offerings to registered courses are due at least 3 days prior to the start date of the new course/offering.
- Develop a web page or email message that you can share with or send to third party organizations. This resource should outline your policies and provide guidance on what is required and when. This is called the Cooperative Course Agreement.
- Have the cooperative party complete and sign your Cooperative Course Agreement, agree on deadlines, and provide all contact information.
- Provide the cooperative party with the Guidelines for Cooperative Offerings document [PDF] that explains ASHA's requirements for courses offering ASHA CEUs. Cooperative course offerings need to meet the same requirements as any ASHA CE course, including needs assessment, learning outcomes, Brand Block, speaker disclosures, and evaluation. For information on how to write a learning outcome, please direct cooperative parties to creating learning outcomes. Provide your speaker disclosure forms for their speakers. Resources for CE Presenters and Planners defines financial and nonfinancial relationships and provides sample disclosure slides for their presentations.
- Ask to see the final course agenda as soon as it is available. Determine the maximum ASHA CEU amount for the course. ASHA CE makes available an Excel spreadsheet [XLS] that will calculate ASHA CEUs for you. Inform the cooperative party of the number of ASHA CEUs that they need to stipulate in their promotional materials, and review their materials to ensure that the ASHA CEU amount is correctly listed.
- Work with the cooperative party to develop course promotional materials that meet ASHA requirements:
A cooperative fee (plus a fee for each additional offering) is due with course registration, 30 days in advance of the course start date. Work with the cooperative party to acquire a check or credit card number for payment. They can also pay by credit card online at ASHA's website with an invoice number and account number. If payment is by check, then cooperative parties must include the ASHA Course ID, Provider Name and Invoice number on the check in order to pay the fee directly to ASHA.
- Speaker disclosure information must be included in the promotion materials. Provide sample disclosure statements for them to use.
- Provide your Brand Block together with Brand Block guidelines [PDF] so that they properly include the Brand Block and ASHA CEU sentence in their promotion.
- The ASHA CEU sentence should say, "This program is offered for ___ ASHA CEUs (_- level; ___ area.)." The ASHA CEU sentence should not say
that ASHA CEUs are pending or that the cooperative party is waiting for
approval from ASHA.
Registering the Course
- Once you have the course agenda, learning outcomes, promotion piece, and cooperative payment, you can register the cooperative course offering for ASHA CEUs.
- Use the Course and Offering Registration System to register cooperative course offerings. Be sure to include the cooperative party's contact information and registration information so ASHA members can register for the course. Payment of the cooperative fee is due at registration.
- Changes to course content, agenda, or speakers should be immediately reported to you. Ask for revised agendas, learning outcomes, and speaker disclosure information, and submit those to your ASHA CE Provider Manager. New speakers must fill out disclosure forms. The disclosures must be reviewed, instructional personnel disclosure statements must be created, and disclosure statements must be published in promotional materials and disclosed at the event.
- Date changes should also be reported to you as soon as possible. You should report any changes to ASHA at least 3 days prior to the new start date. To cancel a course offering, you should submit a web form within 45 days of the end date of the course offering.
Conducting/Reporting the Course
- Speakers must disclose relevant financial and nonfinancial relationships at the start of their presentations. You can share these sample slides with the cooperative party.
- Please discuss the reporting requirements for participants requesting ASHA CEUs.
- Provide clean copies of the ASHA CEU Participant form [PDF] to the cooperative party so that their participants can fill out the paperwork at the event.
- Fill in your Provider code, course/offering number, and end date at the top of the sheet so that you can report the participants in the correct course/offering.
- Have the cooperative party provide participants with a deadline for getting forms to them. We suggest that the deadline be immediately after the course/offering.
- Explain to the cooperative party that they need to report to you, regardless of whether anyone requests ASHA CEUs.
- All reporting is due to ASHA CE within 45 days of the end date of the cooperative course/offering.
Monitoring Cooperative Courses
- Will the cooperative course be held on multiple dates in the calendar year? If so, you need to register those additional offerings at least 3 days prior to their start date using the Course and Offering Registration System. An
additional cooperative fee must be paid for each additional offering of a cooperative course. You will receive an email with an invoice for the fee, which can be paid by phone or online (you'll need to provide the invoice number). If you need to pay by check, follow payment instructions on the invoice, and be sure to include the Course Offering ID and offering number on the check.
- Ask to see any new promotional materials for the new courses/offerings to ensure that they meet ASHA requirements. The promotional materials should contain your Brand Block, the standard ASHA CEU sentence, and speaker disclosures.
- Remember to provide additional ASHA CEU Participant forms [PDF] with the new course/offering numbers and end dates.
- Roster corrections—work with the cooperative party to ensure that all participants have been accurately reported. You have 45 days to report any corrections to ASHA CE. Please use the Roster Corrections form to correct any errors made by ASHA. Participants cannot be added after initial reporting to ASHA CE. In order to add participants not originally reported, you will need to appeal via the CEB Appeal Request form.
- Reporting must be retained for at least 2 years. Participants may need to appeal for missing ASHA CEUs. If so, you will be contacted to confirm their attendance.