Medicare Coverage Policy on Speech-Generating Devices
Medicare recognizes speech-generating devices (SGDs) as Durable Medical Equipment (DME), which is a covered benefit for Medicare beneficiaries under the Social Security Act (Section 1861). On July 29, 2015, the Centers for Medicare & Medicaid Services (CMS) issued changes to the SGD benefit in a Final Decision Memorandum, reflected here. The decisions outlined in the memorandum are effective immediately.
Medicare Definition of SGD
Effective July 29, 2015, the Medicare definition includes devices that:
- provide an individual the ability to meet their "functional, speaking needs";
- are primarily used for the purposes of generating speech;
- include the capability to generate email, text or phone messages as "other covered features";
- include other non-covered features at the expense of the Medicare patient.
The definition excludes from Medicare coverage:
- a device that is useful to someone without a speech impairment;
- personal computers, tablets or mobile devices that may be programmed to perform the same functions, but do not meet the definition of DME;
- internet or phone services, or any modifications to the patient's home;
- specific features not related to "functional speaking", such as hardware or software used to create documents or play games;
- video communications or conferencing software.
The excluded features can be added to the SGD at the patient's expense.
DME is defined by Medicare as "reusable" medical equipment and is covered under Medicare Part B (outpatient) services when it is necessary for use in the home (or facility that is used as a home, such as a long-term care facility). SGDs required in inpatient facilities (skilled nursing facilities, inpatient hospitals) are the responsibility of the facility.
The decision outlined in the July 29, 2015, Final Decision Memorandum are effective immediately. Devices that are under the capped rental period from July 29, 2015 through September 30, 2015, can have the expanded capabilities according to the definition above.
The regional Centers for Medicare & Medicaid Services (CMS) Medicare Administrative Contractors (MACs) have issued Local Coverage Determinations (LCDs) that outline requirements for SGD reimbursement, which includes an evaluation by a speech-language pathologist (SLP).
The LCDs also include the requirement of the physician face-to-face visit prior to the prescription of the SGD. The face-to-face physician visit originates from the Affordable Care Act and mandates that the documentation of the visit with the physician demonstrates the beneficiary was evaluated and/or treated for a condition that supports the need for the SGD. A dispensing order is not sufficient documentation; a Written Order Prior to Delivery (WOPD) is required and must be forwarded to the supplier prior to the delivery of the SGD. In the case of an audit, the supplier is responsible for the WOPD.
Medicare will only reimburse a Medicare-enrolled DME provider that has met the requirements in the Medicare Program Integrity Manual.
Voice prosthetics (including voice amplifiers, HCPCS L8500-L8515) are not considered SGDs and are covered under a separate Medicare benefit with a different set of procedure codes.
Effective April 1, 2014, CMS classified SGDs as capped rental items under the Medicare benefit. The capped rental classification requires a rental period prior to purchase. After 13 monthly rental payments under the Part B, outpatient services benefit from Medicare to the supplier, the title for the equipment will transfer to the beneficiary.
Due to coordinated advocacy efforts from ASHA members, manufacturers, and the patient community, Congress passed the Steve Gleason Act of 2015, which excepts SGDs from the capped rental requirements for devices acquired between October 1, 2015 and September 30, 2018.
For devices obtained prior to October 1, 2015, the capped rental rules apply. However, effective July 29, 2015, devices are allowed the extra features that were previously denied due to the "dedicated" SGD requirement.
Capped rental payment to the supplier occurs monthly beginning on the date of service that the device was delivered and continuing monthly on that date. Payment for all maintenance, servicing, and repair of capped rental DME is included in the allowed rental payment amounts. The device may be delivered to the Medicare beneficiary two days prior to the date of discharge from an inpatient stay, if it is the intent that the device will be used at home. In this case, the date of service is the beneficiary's first day home.
CPT codes 92607-92609 relate to speech-language pathology services for SGDs. CPT 92607 is used for coding the first hour of the evaluation for an SGD prescription. CPT 92608 allows the SLP to bill for each additional 30 minutes. Therapeutic services for the use of an SGD are reported using 92609.
The device codes are:
- E2500 - Speech-generating device, digitized speech, using pre-recorded messages, less than or equal to 8 minutes recording time
- E2502 - Speech-generating device, digitized speech, using pre-recorded messages, greater than 8 minutes but less than or equal to 20 minutes recording time
- E2504 - Speech-generating device, digitized speech, using pre-recorded messages, greater than 20 minutes but less than or equal to 40 minutes recording time
- E2506 - Speech-generating device, digitized speech, using pre-recorded messages, greater than 40 minutes recording time
- E2508 - Speech-generating device, synthesized speech, requiring message formulation by spelling and access by physical contact with the device
- E2510 - Speech-generating device, synthesized speech, permitting multiple methods of message formulation and multiple methods of device access
- E2511 - Speech-generating software program, for personal computer or personal digital assistant
- E2512 - Accessory for speech-generating device, mounting system
- E2599 - Accessory for speech-generating device, not otherwise specified
see also: Additional speech-language pathology related HCPCS codes