CEA Tutorial Section 9: Timelines, Appeals, Five-Year Review
This section summarizes important information about registration and reporting timelines, the appeals process, and your Provider status.
How far ahead do I have to register a course?
Course and Offering Registration Forms and all required attachments must be received at ASHA no later than 15 days prior to the course start date; cooperative offerings (and payments, if any) no later than 30 days prior to the start date. Note: This period does not include the first day of the course; it refers to the 15 or 30 days prior to the first day of the course.
Registration materials may be
- Mailed to Continuing Education, American Speech-Language-Hearing Association, 2200 Research Boulevard #340, Rockville, MD 20850, or
- Mailed if cooperative offering to Continuing Education, American Speech-Language-Hearing Association, P.O. Box 1160 #340, Rockville, MD 20849, or
- Faxed to 301-296-8574.
Please register your courses as early as possible.
If the deadline falls on a weekend or holiday, registration materials are due the Friday or last working day prior to the deadline.
When are the participant forms due?
The Course Offering Report Form and participant forms must be received (not postmarked) in our office within 45 days of the end date of the course. No exceptions. Please send as early as possible. As above, if the 45-day deadline falls on a weekend or holiday, the Course Offering Report Form and Participant Forms are due the Friday or last working day prior to the deadline.
Participant forms and the accompanying Course Offering Report Form may be mailed to ASHA CE or faxed to 866-271-3040 (toll-free number). See Faxing participant forms in Resource box above for complete instructions. No other items may be faxed to this number.
Your organization may meet the requirements to submit participant data electronically. If interested, review the specifications to determine if you have the technological capabilities for this process (see Electronic Submission of Participant Data instructions in Resource box above).
What if no participants request ASHA CEUs?
You must still submit an Course Offering Report Form within 45 days even if no one requested ASHA CEUs or if the course was canceled. In these instances only, you can use this web form to report. As an alternative, you can submit the information electronically by using the reporting online feature (see Resource box above).
If a participant did not submit an ASHA Participant Form to you and at a later date discovers their error or decides to request ASHA CEUs, they need to appeal to the CE Board to get the missing CEUs added to their transcript. Direct participants to the What to Do If Your ASHA CE Registry Transcript Is "Missing" A Course webpage where they can access a form to submit their request. You will be contacted by your ASHA CE Provider Manager to see if you can verify the participant's attendance and support their appeal.
CEA Carmen asks: What if I miss a deadline?
If either the pre-filing or post-course reporting deadlines are missed, you must submit an appeal to the Continuing Education Board (CEB).
- Briefly explain why the registration or reporting deadline was missed.
- Fax (301-296-8574) or mail the letter to the CEB c/o ASHA, 2200 Research Blvd #340, Rockville, MD 20850, or submit electronically using this Web appeal form (see Resource box above). Include all required registration or reporting materials.
- There may be an appeals fee assessed. Contact your provider manager for current fees. The CEB will notify you if a fee is assessed.
- If the appeal is for the pre-filing deadline, please remember to submit the post-course reporting materials (Course Offering Report Form/participant forms) as usual within 45 days of the course completion. If the course is already in appeal status for missing the pre-filing deadline, you don't want to add a second appeal for missing the 45-day post-course reporting deadline.
Take time to review your in-house procedures to ensure that future deadlines are met. If there are more than three appeals in a calendar year, you may be required to explain to the CEB in writing how your organization will comply with its policies and procedures in the future so that your provider status is not withdrawn.
Does our "approved Provider" status ever expire?
Providers are approved for a 5-year period. During the fifth year, a review is conducted to determine the level of compliance. There is a fee associated with this review based on your organization's level of compliance during the preceding 5 years. Contact your provider manager for current fees.
Note: If your organizational structure has changed, or if no activities have been held for several years, you may have to submit a new Provider application.
What if we want to discontinue our Provider status?
You may voluntarily withdraw your provider status. Please let us know in writing. You would have to reapply if you decide at a future date that you would like to once again become an ASHA Approved CE Provider.
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