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CEA Tutorial Section 5: Online Course and Offering Registration

This section explains how to register courses and offerings using the appropriate ASHA form. Specific areas have been highlighted where we think you may have questions.

Both the online Course and Offering Registration System and the paper Course and Offering Registration Form are divided into ten sections.

  1. Organizational Information
  2. Course Information and Description
  3. Type of Learning Experiences
  4. CEU Information
  5. Course Design
  6. Planning and Instructional Personnel
  7. Satisfactory Completion and Course Evaluation
  8. Disclosure and Promotional Materials
  9. Course Offerings
  10. Attestations

I. Organization Information

Provider Code and Name of ASHA Approved CE Provider

Both the four-letter Provider Code (assigned by ASHA CE) and the name of your organization (approved by ASHA CE), must be included on the course registration to ensure that the course is registered under the correct code and provider name. For example:

Provider Code: AAAE

Name of ASHA Approved CE Provider: Massachusetts Speech Language Hearing Association

In this section, you will also need to indicate the name of your current Provider Manager.

II. Course Information and Description

Course Number

Provide a unique 4-digit number to identify your course. Each course number may only be used once.

Course Title

The title of your course should be limited to 80 characters, including spaces and punctuation. Acronyms must be spelled out the first time they are used, including in the title of your course. Choose a professional title that shows the relevance of the course to the audiologist or speech-language pathologist (SLP).

Course Description

A complete but concise description should include key learning outcomes or key elements of the course. Here are some tips for writing the course description:

  1. View the course description through the eyes of state licensure board personnel for readability and content; assume that they are not familiar with your organization or with any products/techniques mentioned.
  2. Ensure that the course description shows a clear connection to the science and practice of audiology and/or speech-language pathology.
  3. Write in the past tense. The description will appear on transcripts after the fact.
  4. Spell out acronyms the first time that they are used; follow the spell out with the acronym in parentheses. Then, in all subsequent instances, use only the acronym.
  5. Use person-first (disability-second) language to avoid the suggestion or appearance of bias (e.g., write "individual with a disability" instead of "disabled person").
  6. Stay within the maximum 400-character limit.

Subject Code

The appendix titled Subject Codes shows how the content of your course pertains to the science and practice of audiology and/or speech-language pathology. This appendix describes each subject code. If more than one subject code seems appropriate, choose the one that covers 50% or more of the course.

Content Code

List the first letter of the code. There are three types of content codes; each type is described briefly below.

  • B—Basic Communication Processes: Information (beyond the basic ASHA certification requirements) applicable to the typical development and use of speech, language, and hearing. For example,
    • anatomic and physiological bases for the typical development and use of speech, language, and hearing;
    • physical bases and processes of the production and perception of speech, language, and hearing;
    • linguistic and psycholinguistic variables related to typical development and use of speech, language, and hearing; and
    • technological, biomedical, engineering, and instrumentation information (e.g., computer programming and microprocessor
      adaptations) that enables expansion of knowledge in the basic communication processes.
  • P—Professional: Information pertaining to disorders of speech, language, and hearing. For example,
    • various types of disorders of communication and their manifestations, classifications, and causes;
    • evaluation skills, including procedures, techniques, and instrumentation for assessment; and
    • management procedures and principles in habilitation and rehabilitation of communication disorders.
  • R—Related: Study pertaining to the understanding of human behavior, both typical and atypical, as well as services available from related professions that apply to the contemporary practices of audiology and/or speech-language pathology. For example,
    • theories of learning and behavior;
    • services available from related professions that also deal with persons who have disorders of communication;
    • information from these professions about the sensory, physical, emotional, social, and/or intellectual status of a child or adult; and
    • other areas such as program management, economics of professional practice, legislative issues, professional ethics, clinical supervision, counseling and interviewing, application of computers, and modern technology and statistics.

Subject codes and content codes are matched as shown in the Subject Codes appendix. This matching is automatically done in the Online Course Registration System.

Tip: When filling out the course registration (either online or paper), use the designations B, P, or R. In the ASHA promotional paragraph, however, spell out each word; participants will not be familiar with the abbreviations.

Instructional Level

List the number that corresponds to the appropriate level of course instruction for the amount of familiarity that your participants should have within the area covered (0 = Various, 1 = Introductory, 2 = Intermediate, 3 = Advanced). The designation of 0 (Various)  should be used only if your course has multiple, unrelated sessions or tracks (i.e. conventions or multiday seminars).

III. Type of Learning Experience

ASHA has recently changed from requesting the Course Type to requesting the Type of Learning Experience. Here are ASHA's three options for Type of Learning Experience:

  • Group: Participants learn with a cohort of other learners in the same learning event and often in the same location at the same time (e.g., workshops, seminars, conferences, conventions, study groups, grand rounds, etc.).
  • Individual: (i.e., self-study): Participants interact independently with the learning materials according to their schedules (e.g., archived online course, journal/newsletter, videotaped course).
  • Blended: Participants learn through both group and individual learning experiences. May require a pilot study to determine ASHA Continuing Education Unit (ASHA CEU) amount.

Depending on the type of learning experience, you may need to answer additional questions and provide additional documents. The Online Course Registration System will require only the information that is needed to register the distinct type of learning experience indicated at the time of filing the registration.

Do you want your course listed on ASHA CEUFind?

Check this box if you want your course listed on ASHA CEUFind. If your course is only available to a limited audience or is closed to the public then do not check this box. Course Search is a tool on the ASHA website that allows ASHA members to look for courses registered for ASHA CEUs that are open to the public.

Registration Contact Information—If you want your course content listed on ASHA CEUFind, you can provide course registration contact information here. You can list contact name, phone number, e-mail, and/or a URL that begins with "https://.".

IV. CEUs Information

Course CEUs

CEU amounts: 00.10 (e.g. 60 minutes = 00.10 CEU)

CEU Amount

Fill in the maximum number of CEUs that will be offered for this course.

This must match the CEUs listed in the CEU sentence found in the course's promotional materials. See CEB Manual, Requirement 3 and Section 3 for instructions on calculating CEUs.

To calculate the CEU amount, add up the total number of minutes spent in course sessions, round it down to the nearest half-hour, and divide by 10. See this chart on how to translate this number to the correct CEU amount. ASHA CEUs are based on learning time—please do not include registration time, lunch, breaks, business meetings, product sales, and marketing promotions in your calculations.

Partial Credit

What is partial credit, and how is it determined? Conventions, large conferences with multiple tracks, and journal study groups may have participants who cannot attend all of the training hours available but who still meet the learning outcomes of the course.

If the course is appropriate for partial credit, check the mechanism by which course participants will demonstrate achievement of the course's (or, in the case of a convention, a session's) learning outcomes.

V. Course Design

Needs Assessment

Check all mechanisms used to determine the educational need for this course content. See the CEB Manual, Requirement 4 and Appendix G.

Learning Outcomes

Attach the course's learning outcomes (i.e., skills, knowledge, and/or attitudes that a participant will demonstrate as a result of this course). See ASHA's tips for writing learning outcomes. You can indicate in the Online Course Registration System that the learning outcomes are part of the promotional materials.

Instructional Methodology

Check all the methodologies that will be used to support achievement of the course's learning outcomes. See the CEB Manual, Requirement 8.

Assessment of Learning Outcomes

Check all the tools used to assess the degree to which course participants have achieved the course's (or session's) learning outcomes. See the CEB Manual, Requirement 9 and Appendix I.

VI. Planning and Instructional Personnel

Instructional Personnel

Check the box acknowledging that your organization has a process for identifying and selecting instructional personnel that is compliant with the CEB's Requirement 6. See the CEB Manual, Requirement 6. Please do not attach resumes or vitae.

Evidence-Based CE

This question is for data collection only. Check yes, if you're utilizing the evidence-based CE resources available at Resources for Presenters.

VII. Satisfactory Completion and Course Evaluation

Satisfactory Completion

Check all the ways used to determine a participant's satisfactory completion of the course. See the CEB Manual, Requirement 9.

Course Evaluation

Check the box to acknowledge that your organization has a process for collecting course evaluation data, analyzing evaluation data, and responding to the results of the analysis that are compliant with the CEB's Requirement 11.

Please do not attach your course evaluation form(s) with the course registration.

VIII. Disclosure and Promotional Materials

In this section, you are required to answer four questions concerning how course and speaker disclosure information will be announced to participants.

Promotional Materials

You are also asked to attach a copy of your primary promotional materials for this course. Your primary promotional piece (brochure, e-mail, flyer, or webpage you are using to announce your course) must include the required ASHA CE Provider Brand Block/Logo and CEU sentence as well as the speaker disclosure statement. This is a requirement regardless of whether or not the course is open to the public. Reference: CEB Manual.

Sample Brand Block

This is a sample Brand Block that is correctly formatted and that contains all required information (replace "[provider name]" with actual name):

CE_Provider_logo_L

Sample CEU Sentence

This is a sample CEU sentence (underlines indicate information that the Provider fills in):

This program is offered for 1.0 ASHA CEUs (Introductory level; Professional area).

Sample Disclosure Statement

This is a sample disclosure statement:

Disclosure: "Speaker" has no financial or nonfinancial relationships related to the content of course to disclose.

The CE Provider Brand Block is personalized for each provider. Your Provider Manager can e-mail you a copy of your personalized Brand Block, or a CD can be mailed to you with your Brand Block in different file formats. You may not edit or alter this image. Instructions for how to properly present your Brand Block and Speaker Disclosure Statements are available on ASHA's website.

IX. Course Offerings

Dates

For group or blended courses, provide all of the scheduled course offerings' starting dates and ending dates in MM/DD/YYYY format, or use the calendar option. See the sample Start Date entry below.

Start Date

01/20/2016

Multiple or Additional Offerings. A multiple/additional offering is when a course is offered multiple times throughout a calendar year. All offerings of the course must have the same:

  • Course title
  • Course description
  • Learning outcomes
  • Agenda
  • CEU amount
  • Learning assessment

Instructors, dates, and locations may vary, but the content and format are the same.

Attach the Additional Offering form(s) if you have more than 36 offerings scheduled when submitting via the Online Course Registration System.

Although providers typically assign course numbers, ASHA CE assigns offering numbers. You will be e-mailed a course registration confirmation letter that will list each offering number.

Online/Distance Learning Versus In-Person Learning

Please indicate if the offering will be an online/distance learning course or an in-person course. If it is an in-person course, please provide the physical location where the course will be offered.

Do you want this course offering to be listed on ASHA CEUFind?

Check "yes" if you want this course offering listed on ASHA CEUFind.

Note: ASHA CEUFind lists only those offerings that are available to the public (courses that are offered to a limited audience or courses that are closed to the public cannot be listed in ASHA CEUFind).

Cooperative Offering?

Check "yes" for each course offering that is being conducted with another organization. For further information on the definition of a cooperative offering, see Section 6 of the tutorial. See the CEB Manual, Section 3.

Cooperative Organization

Please indicate if the cooperative organization is also an ASHA Approved CE Provider. If it is, you will be asked to supply the ASHA Approved provider code for the other organization. If it is not, provide the name of the cooperative organization, the contact person, and his or her phone number and e-mail address.

Cooperative Payment Information

The appropriate cooperative offering fee must be submitted through the Online Course and Offering Registration System unless the cooperative organization is also an ASHA Approved CE Provider. See the fee schedule in the CEB Manual or on ASHA's website.

X. Attestations

Read and check each item to indicate your agreement. ASHA CE accepts electronic signatures in the Online Course Registration System.

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