American Speech-Language-Hearing Association

CEA Tutorial

Section 2: Course Flow

This section explains what happens from the time you register a course until the ASHA CEUs are posted to your participants' transcripts.

 

What happens from start to finish when I register a course?

After you have conducted a needs assessment and planned your course, you are ready to register it for ASHA CEUs. Follow the steps below to see how the paperwork flows through ASHA CE and back to you.

Step 1:

You send us the Course and Offering Registration Form with all required attachments and payments. Please do not use staples in the registration materials.

Step 2:

We send you an e-mail confirming receipt and log the course into our database.

Step 3:

Your provider manager reviews your registration materials to determine if CEB requirements have been met. If there are questions or missing items, your provider manager contacts you.

Step 4:

We register the course when all required items have been received and e-mail you a Course Registration Confirmation letter (a signal that "all is well"). You review this letter, which summarizes the course information, and notify us within 7 days if there are any discrepancies.

Step 5:

You conduct the course.

Step 6:

You submit to us the Course Offering Report Form and ASHA CEU Participant Forms. Keep copies of these forms for 2 years. You must submit an Course Offering Report Form for all courses registered with us to close the loop, even if they were canceled or held but no one requested ASHA CEUs.

Step 7:

We scan the Course Offering Report Form and ASHA CEU Participant Forms (if any) into our database. CEUs are posted automatically to participants' transcripts.

Step 8:

A Course Roster is sent to you if there are participants awarded ASHA CEUs. Review the roster; notify your CE Provider Manager immediately, if any corrections are needed.

End of process.

What deadlines must I meet?

There are some important deadlines to keep in mind when registering and reporting your courses. Note: If a deadline falls on a weekend or holiday, materials must be received the Friday (or closest work day) before that deadline.

Registering Courses

The Course and Offering Registration Form with all required attachments must be received in our office at least 15 days prior to the start date of the course; cooperative offerings (including cooperative payments) and self-studies must be received at least 30 days prior to the start date. This deadline does not include the first day of the course. Registration materials may be sent via:

  • Mail to Continuing Education, American Speech-Language Hearing Association, 2200 Research Boulevard #340, Rockville, MD 20852
  • Cooperative Offering Registration mail to Continuing Education, American Speech-Language-Hearing Association, P.O. Box 1160 #340, Rockville, MD 20849
  • Fax to 301-296-8574

Reporting Courses

The Course Offering Report Form and ASHA CEU Participant Forms must be received in our office within 45 days of the course completion date. Forms may be sent via:

  • Mail to Continuing Education, American Speech-Language Hearing Association, 2200 Research Boulevard #340, Rockville, MD 20852
  • Fax
    • Courses with ASHA CEU participants: Fax to 866-271-3040 (toll-free number!) For complete instructions, see Faxing participant forms in Resource box above
    • Courses held with no ASHA CEU participants or canceled courses: You can use a web form to report these.

For information about qualifying to report participant information electronically, see Electronic Submission of Participant Data overview in Resource box above.

Carmen

 CEA Carmen asks:

When will I receive the Course Registration Confirmation letter?

Ideally, you'll hear from us within a few weeks after we receive your course registration materials. However, you might not receive the letter before the course is held. It depends on the completeness of your registration materials and the volume of work here. When all CEB requirements are met, the course is registered and the Course Registration Confirmation Letter is sent. Please review this letter for accuracy and advise us of corrections within 7 days.

When will I receive the Course Roster?

It usually takes several weeks to scan participant forms and generate a course roster after we receive your forms. During busy periods, it may take longer. Please compare the course roster with your attendance records and notify us immediately if there are any discrepancies. You can use the Roster Correction web form to make corrections.

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