Operational Guidelines For The ASHA-CED Joint Committee
January 2008
Introduction
The committee is comprised of representatives from both ASHA and CED. This committee was established by the ASHA Legislative Council to "explore issues of mutual concern relative to the delivery of professional services to hearing impaired persons." (LC 35-80)
CED is comprised of organizations which include:
The American Speech-Language-Hearing Association is the professional, scientific, and credentialing association for more than 140,000 members and affiliates who are speech-language pathologists, audiologists, and speech, language, and hearing scientists in the United States and internationally.
The purposes of the committee are:
- To serve in a general advocacy role by providing input to ASHA and CED on proposed federal and state legislation and regulations
- To promote quality services and education for children and adults who are deaf/hard-of-hearing and their families
- To define terminology and service provision for professionals through the collaborative development and dissemination of policy documents and other resources
- To provide an opportunity to liaise and network among professionals and other associations and organizations
Financial
The member organizations shall be responsible for travel and housing costs of their representatives. Costs for interpreting services will be shared by both organizations. ASHA will assume the responsibility and cost of arranging for the conference calls. (See Appendix 1-Guidelines for Meetings)
Meetings
ASHA-CED Joint Committee will meet at least annually as authorized by the member organization. Historically, this committee has had one face-to-face meeting and one conference call each year.
Representation
Each member organization shall appoint its own representative(s) and establish their tenure.
CED - Three representatives are selected by the CED Board for a three year term limit. Representatives can be nominated for additional term limits with CED Board approval.
ASHA - Four representatives are selected by the Monitoring Officer. Representatives are elected for 3 year terms with the possibility for reappointment. The chair of the committee selected from the cohort of four ASHA representatives and is nominated for a one year term. In addition, the committee includes an ex-officio (ASHA staff) and the Monitoring Officer.
The duties of the Committee Chair, Monitoring Officer and Ex-officio are outlined in the ASHA Committee Toolkit [PDF].
Development of Documents
Before a document can be developed, it must go through several levels of approval and review (Appendix 2-Flowchart)
- Discussion of the document internally by individual member organizations prior to Joint Committee work.
- Document is drafted by the Joint Committee and presented for peer review to both member organizations.
- Suggestions from both CED and ASHA peer reviews are incorporated into the document.
- Each organization votes of the official adoption of the document.
- Announcement of the "Official Adoption" of a document.
Appendix 1
Guidelines For Meetings
Interpreter Services - Either organization may appoint as its representative an individual whose communication is best served through the use of an interpreter. It shall be the responsibility of the organization that individual represents to make advance arrangements for interpreter services for any face-to-face meeting or conference call. The invoice shall be sent directly to that organization for payment. The other organization shall be billed for fifty percent of the incurred expense after payment has been made and by proper invoice. ASHA will not be responsible for charges incurred for last-minute arrangements unless prior approval has been obtained in writing.
Meals - The two organizations shall determine the site of the face-to-face meetings and the site host shall make arrangements for breakfast and lunch service, with the cost being shared equally. Other meal expenses are the responsibility of the individual organization according to their own travel protocols.
Travel/Hotel - each organization will be responsible for making their own travel and hotel reservations and paying for same.
Conference Calls - ASHA will assume the responsibility and cost of arranging conference calls but is not responsible for arranging for interpreter services for CED representatives participating in those calls (see Interpreter Services above).
Information - Presentation recommendations shall be reviewed by the full committee prior to the date of the meeting. When a topic is controversial, by majority vote the committee may elect to have speakers present other viewpoints. If expense is involved, the expense for all speakers shall be shared equally by both organizations.
Appendix 2
Flowchart of Document Development [PDF]
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