Reporting Procedures
All certificate holders are required to submit one document, Certification Maintenance Compliance form [PDF], as soon as possible after the 30 required Certification Maintenance Hours (CMH) are accumulated within each 3-year maintenance interval. The certificate holder's signature on the form provides the assurance that the requirements of the standard were met.
The Compliance Form provides the mechanism for all certificate holders to affirm every three years that they have complied with the certification maintenance requirements; whether or not they choose to meet the requirement by earning ASHA CEUs or by accumulating Certification Maintenance Hours and whether or not they are selected for an audit.
The Compliance form should be submitted as soon as you have accumulated the required 30 certification maintenance hours.
We encourage you to send in your Compliance form as soon as possible to avoid delays that occur at the end of each 3-year interval due to the large volume of audiologists who are maintaining their certification. The compliance form must be submitted to ASHA no later than April 1 of the year following the end of the 3-year maintenance interval. For example, if your 3-year maintenance interval ends on December 31, 2007, you must complete all 30 Certification Maintenance Hours by that date. You must submit the compliance form no later than April 1, 2008. Please don't wait—send in your Compliance form as soon as you have accumulated 30 hours.
Do not send in any documentation of attendance with your Compliance form. Only after we receive the Compliance form will we notify you whether or not you are in the audit. If we receive documentation of attendance prior to the Compliance form, it will be discarded.
If you are randomly selected for the audit and are meeting the professional development requirement with activities for which you accumulated CMHs, you will be required to submit a Certification Maintenance Record Keeping form [PDF] and documentation that verifies your attendance at each activity.
If you are randomly selected for the audit and your CE Registry Transcript indicates that you have earned 3 ASHA CEUs during the 3-year maintenance interval, you will not be required to submit any additional forms or documentation.
If you are randomly selected for the audit and you have combined activities for which you earned ASHA CEUs and activities for which you accumulated CMHs, you will be required to submit a Certification Maintenance Record Keeping form and documentation that verifies your attendance at each activity for which you accumulated CMHs. You will not be required to report or document any activities that appear on your CE Registry transcript.
Record Keeping Requirements
If you earn ASHA CEUs, you will not be required to maintain records of your professional development activities because those records are maintained on the ASHA CE Registry Transcript.
If you accumulate CMHs, you must keep records of all of your CMHs. Remember, CMHs are accumulated by participating in the following types of professional development activities:
- College or university course work
- Professional development activities offered through an IACET-authorized provider
- Employer-sponsored in-service professional development activities
- "Other" professional organizations' continuing education activities
You must keep the following documentation on every activity in which you participate:
- Copy of a certificate of completion/attendance that verifies the above information for each activity
- Copy of the college transcript (if appropriate)
Your documentation must include the following information on every activity in which you participate:
- Title of the course or activity
- Name of the sponsoring organization or college/university
- Date(s) of attendance or completion
- Number of professional development CMHs earned
Audit Procedures
You will be notified whether or not you have been randomly selected for the audit either within 90 days after you submit your Compliance. Individuals who earn ASHA CEUs are subject to the audit; however, they will not be required to report their activities or to provide any additional documentation if they are selected for audit. The required information is maintained on the CE Registry Transcript and will be made available to certification maintenance staff for review.
Individuals who accumulate CMHs and are randomly selected for the audit are required to submit the following documentation:
- Certification Maintenance Record Keeping form
- Copy of a certificate of completion
- Copy of the college transcript (if appropriate)
You will be notified within 90 days of receiving the required documentation of your certification maintenance status.
Appeals Procedures
The CFCC will consider your appeal, which must be submitted in writing prior to the end of your 3-year maintenance interval. Contact your Certification Maintenance Program Manager at 800-498-2071 to discuss extenuating circumstances which you feel will cause you to be unable to participate in professional development during your 3-year maintenance interval.
Other Certification Maintenance Policies and Procedures
Annual Fees and Identification Cards
Maintaining your Certificate of Clinical Competence will not affect the current process for paying dues and fees. In addition to demonstrating participation in professional development activities, you must also keep your annual fees current or your certification will lapse. You will receive your annual membership card upon payment of the annual invoice, and the card will indicate that you are certified through the end of that year. If you need specific documentation that you met the professional development requirement, send an e-mail to certification@asha.org or call the Action Center at 800-498-2071 and request a Verification Letter.
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