What Information Do I Need to Submit a Paper?
The information on this page has been organized to guide you step-by-step through the online Call for Papers submission process. Please thoroughly read the guidelines and explanations before beginning the submission process.
We recommend that you draft, edit, and save your proposal in a Word/text document and then copy and paste the text into the submission system to ensure accuracy in word count, spelling, and grammar.
The Call for Papers deadline for the 2016 ASHA Convention is April 12, 2016, 11:59 p.m., Pacific Time.
Step 1: Sign In
You will begin the submission process by signing in through the ASHA website. You will need to know the e-mail address and password you use for your asha.org account. The single sign on process will pre-populate some of your contact information in your proposal, which you may edit as necessary. If you do not have an asha.org account, you may create one.
Step 2: Submission Form
You will be asked to indicate whether the proposal you are entering into the system is a General Submission or an Invited Submission. The vast majority of proposals submitted to the Call for Papers should use the General Submission Form.
Do not select the Invited Submission Form unless you have received special instructions from the Convention Program Committee.
Step 3: Submitter and Authors
As the person initiating and entering the proposal into the submission system you are automatically assigned the role of submitter. You will be required to answer these three questions about your role:
- Are you an author who will be presenting at the session? (Presenting Author)
- Are you an author, but will not be presenting at the session? (Author Only)
- Are you a Session Chair/Moderator?
Presenting authors will be denoted as such in program materials.
You may add authors either by using the search option fields, or entering a new author into the system. You are encouraged to use the search option first to locate individuals who are likely in the ASHA system. Select the accurate record and the author information should pre-populate. (Note: When you search for an author with two last names, please try searching for all permutations of the name before adding the individual as a new author in the system.)
You will be asked to define each author's role within the proposal. All authors must be assigned a role: presenting author, non-presenting author, or moderator.
Please ensure that an accurate address is provided for each author; include the author's institution, mailing address, e-mail address, phone number, and ASHA affiliation or student status, if applicable. You will also have to provide a brief biographical sketch for each author.
You will see all authors added to the proposal listed in a table at the top of the page. Use the edit button to change an existing author's role or contact information. Please pay particular attention to the author order number next to each name. Use the arrows to change the author order, if necessary. You will have to confirm that the author order listing is correct to move on to the next step.
All authors are required to complete a disclosure form indicating any financial or non-financial relationship(s) related to the content of the proposed session. Please make sure that you have read and understood the Call for Papers Agreement and Disclosure Policy before beginning the submission process. Read more about Conflict of Interest Disclosures in the Frequently Asked Questions for Presenters.
When a proposal is created or submitted, each author listed will receive an e-mail with a link to a corresponding disclosure form. As the submitter, you agree to inform all authors listed in the proposal that they are required to complete the form. Authors who do not comply with this requirement will be removed from the proposal and will not be listed in any Convention-related materials or allowed to present.
Step 4: Proposal Details
You must request one of the following session formats for your proposal:
- Short Course (3 hours)
- Oral Seminar (2 hours)
- Oral Seminar (1 hour)
- Poster (90 minutes)
- Technical Clinical (30 minutes—20-minute presentation and 10-minute question and answer)
- Technical Research (30 minutes—20-minute presentation and 10-minute question and answer)
After indicating your preferred session format, you will be asked to indicate willingness to accept a change to a different session format. Convention Topic Chairs review all submissions and consider all format requests. There is no guarantee, however, that your submission will be accepted in the format you request. If accepted, your presentation will be scheduled as best suits the needs of the Topic Area and overall Convention program. You may include justification on why you need to present your session in a particular format in the summary section of the submission form, however, choosing not to accept a change in format may impact the acceptance of your proposal.
You will need to select one Topic Area that best corresponds to your proposal. Read the descriptions carefully. Choice of the Topic Area determines which Topic Committee will review the proposal and also influences the intended audience. If your proposal falls under more than one Topic Area, select the topic that best represents the primary focus of your proposed session. The Convention Program Committee has the authority to re-categorize a proposal during the review process if they believe it better corresponds to another Topic Area.
Step 5: Proposal Content
It is recommended that you draft, edit and save your proposal in a Word/text document and then copy and paste the text into the submission system to ensure accuracy in word count, spelling, and grammar.
Enter the title of your proposal, not to exceed 15 words, using title case. Do not use all caps or unnecessary punctuation, such as quotation marks around the title or a period at the end.
Indicate whether the instructional level of your proposed presentation is introductory, intermediate, or advanced.
Introductory Level: Instruction at the Introductory Level of difficulty is generally intended for professionals with novice experience in the content area. Material presented is based on fundamental principles or concepts that are fairly well known and regularly applied. Often this level of training is intended to be a prerequisite to successive, more difficult topics offered at the Intermediate Level. At times, experienced professionals might be advised to take this training for review or in preparation for more advanced level training. Introductory level can also be used to describe course content related to new or emerging areas of practice.
Intermediate Level: Instruction at the Intermediate Level assumes some familiarity with the basic literature as well as some experience in professional practice within the area covered and is targeted for more experienced professionals. The pace of the training and difficulty of concepts presented require more advanced knowledge and skills than the Introductory Level. Examples used at this level are often based on recent research and case studies that are complex in nature.
Advanced Level: Instruction at the Advanced Level assumes the participant already has established experience, knowledge and skill within the area covered. The focus of courses at this level is on comprehension of findings in the current literature, and the synthesis and application of information presented to advance current clinical and research practices. The pace and level of difficulty of material presented is commensurate with the needs of a professional with comprehensive knowledge, ability, and experience in the content area.
Abstract Type and Learner Outcomes
You must select either Professional Education or Research as your abstract type. The type of abstract selected determines the evaluation criteria for the proposal and the type of learner outcomes. Selecting the correct abstract type is also important as it determines how your submission is reviewed and by whom.
Research proposals should present new research findings or research in progress dealing with typical and/or atypical aspects of hearing, language, speech, or swallowing. Presentations should be based on original research and provide new data/information pertaining to either scientific bases of the discipline or clinical practice. Data/information regarding new interpretations of existing data may also be included in this category. The objective of a Research presentation is to share the process and products of inquiry.
There are three pre-determined learner outcomes for all Research proposals. After completing the activity, participants will be able to:
- describe major elements of the study design
- discuss the authors' conclusions
- identify possible implications for practice
Research proposals are evaluated using the following criteria:
- strength of theoretical/scientific rationale for research question
- originality of research question(s)
- strength of research design
- credibility of data (or data in progress) to be completed prior to presentation
- integration of findings
- overall clarity of proposal
Professional Education proposals should present innovative procedures for research, clinical, and/or programming or discussion and debate regarding professional issues related to a Topic Area. They may be based on data or information previously presented in textbooks, research literature, professional conferences, or other dissemination outlet. They are submitted for originality, relevant contemporary impact, or continued appeal to a significant number of attendees. The quantity of information presented is appropriate to the proposed length of the session.
If you select the Professional Education abstract type, the submission system will prompt you to enter three learner outcomes.
Learner outcomes describe what participants will be able to do as a result of attending the session. Outcomes must be stated as observable behaviors completing the sentence "After completing this activity, participants will be able to..." Verbs denoting mental states such as "know," "understand," and "appreciate" should be avoided. Instead, use action verbs such as "describe," "discuss," and "explain."
Professional Education proposals are evaluated by the following criteria:
- strength of theoretical/scientific or professional rationale supporting the proposal
- originality of proposal
- relevance to contemporary issues in the profession
- suitability of the amount of information to be presented to the proposed session length
- clarity of goals/learner outcomes
- overall clarity of proposal
The abstract is a brief description of your proposal, in 50 words or less, that will be used (if accepted) in the online program planner and in the program book distributed onsite. Abstracts are not edited and are published as submitted, so make sure you proofread your work carefully.
Please provide an expanded summary of your proposal, not to exceed 1,000 words, that the Program Committee can use in its review of your proposal. The summary should include a main argument, procedures, and results. This information is not published.
Though references are not required, you are encouraged to provide references (not to exceed 500 words) that the Program Committee may consider as part of the proposal review.
You are encouraged to include for reviewers a time-ordered agenda in support your request of desired session format. Agendas do not apply to poster presentations.
Example (for a 1-hour session)
- 5 minutes–Introductions and Disclosures
- 15 minutes–Overview and Background
- 25 minutes–Case Study Small Group Discussion
- 10 minutes–Information Sharing from Small Group Discussions
- 5 minutes–Conclusion and Wrap-Up
List some keywords related to your proposal that will help attendees locate your presentation (if accepted) when conducting searches in the online planner. You must list at least one keyword.
Step 6: Questions
- Will the presentation be of particular interest to students, the public/consumers, international affiliates, or researchers?
- Will this proposed session focus on one specific approach, product, product line, tool, technique, service, or model without mention of or information about other similar approaches, products, services, techniques, tools, or models?
ASHA's Continuing Education Board (CEB) has established guidelines to provide attendees with more information about the precise content of sessions. Some attendees may prefer sessions that focus on a particular product, product line, tool, technique, service, and/or model, while others may prefer sessions that cover more than one approach. This information allows us to properly categorize sessions into a more robust taxonomy. The intent is by no means punitive, nor will a particular response preclude a session from being considered.
You and your fellow authors conducted a study using one instrument. You are presenting a session where you report on the results of the study but will talk about the instrument you used. Since you did not use other instruments, you will not mention other similar instruments. In this situation, you would answer "yes" to this question.
- Would you be willing to speak with the media about your presentation?
- How much of the content of this proposal has previously been presented at another conference/convention?
- Was this proposal developed by an ASHA committee, board, or council?
- Indicate if you are unable to present on any day during the ASHA Convention. When you submit a proposal, you agree to present as scheduled and all sessions are final as scheduled. We are unable to accommodate requests for date or time changes once the schedule has been finalized, so it is important to indicate any schedule restrictions.
- Is this a panel presentation/discussion?
- Does any author listed in this proposal require ADA assistance in order to present?
Step 7: Final Review
Review and proofread all aspects of your proposal for accuracy, using the header boxes on the screen to navigate back to a previous step to make edits.
Step 8: General Submission Agreement
Your proposal is not submitted for review until you agree to the terms of the ASHA Call for Papers Agreement and select the "Submit My Proposal" button. You will receive a confirmation of submission via e-mail, and each author will receive an e-mail message containing a link to the ASHA Call for Papers Agreement and a Disclosure Agreement form corresponding to the proposal. All authors must agree to the terms of the ASHA Call for Papers and complete the disclosure form.
You may go back and edit your proposal until April 12, 2016, 11:59 p.m., Pacific Time.
After you have officially submitted all of your proposals, please log back into the submission system and withdraw any remaining incomplete proposals.