Call for Posters Submissions 

Schools Connect | Health Care Connect | Private Practice Connect
July 20–22, 2018
| Baltimore Convention Center | Baltimore, Maryland

Now's your chance to present your ideas at ASHA's Schools Connect, Health Care Connect, or Private Practice Connect conference! Be part of your conference by sharing a project or a clinical or business model with hundreds of engaged SLPs. As you prepare your poster proposal, be sure to review our step-by-step guide to the submission process below. 

The call for posters is now closed. Acceptance notifications will be sent on March 15, 2018.

About Poster Submissions

Posters are a structured yet informal way to share your work, get visibility for ideas, and stimulate discussions with colleagues. Ideally, posters will highlight:

  • Outcomes of clinical tools and programs
  • Innovative service delivery models
  • Interesting case studies
  • Interprofessional collaborations
  • Business solutions and efficiencies
  • Research results

At least one poster author must be available to present during the 60-minute poster session on Saturday, July 21, from 5:00 p.m.–6:00 p.m. ASHA is not able to provide financial support for authors to attend the conferences. If your poster is selected, you must pay all registration, hotel, travel, and other fees associated with your attendance. A single-day registration option is available for presenters who are unable to attend the whole conference.

The Submission Process

The information below is meant to guide you step-by-step through the online Call for Posters submission process for Schools Connect, Health Care Connect, and Private Practice Connect. Please thoroughly read the guidelines and explanations before beginning the submission process. 

We recommend that you draft, edit, and save your proposal in a Word/text document and then copy and paste the text into the submission system to ensure accuracy in word count, spelling, and grammar.

Sign In and Begin a New Abstract/Proposal

We are using a new Call for Posters system this year, so you will need to register for a new username and password. Select "Join Now" on the submission system landing page and fill out your profile information to begin your submission (sometimes referred to as "abstract" in the submission system).

Follow the links to begin a new Abstract and enter the required information:

  • Proposal/poster title: Maximum of 15 words/200 characters
  • Conference: Read the descriptions below, and select the conference that best corresponds to your proposal. Choice of the conference determines who on the program committee will review the proposal and also influences the intended audience. If your proposal falls under more than one conference, select the one that best represents the primary focus of your proposed poster. The program committee has the authority to re-categorize a proposal during the review process if they believe it better corresponds to another conference.

Schools Connect: Clinical and professional topics of interest to school-based SLPs (e.g., fluency, bilingual issues, literacy, service delivery, etc.)

Health Care Connect: Clinical and professional topics of interest to SLPs who work in health care settings, including hospitals, residential health care facilities (e.g., skilled nursing facilities), and nonresidential health care settings

Private Practice Connect: Topics related to business practices and other issues of interest to SLPs who are engaged in leadership/management in a private practice or health-care-based institution (e.g., billing, reimbursement, marketing, etc.)

You will see your Task List, which contains six items that must all be completed.

1. Proposal Authors

As the person initiating and entering the proposal into the submission system you are automatically assigned the role of presenting author. You can change this if needed; simply select your name to update your Presentation Role and other information from your profile.

To add additional authors, type in the author's first and last name and email address, select the author's role, and select the "Add Author" button. Once you have added the co-authors, select each person's name to fill in additional information in his/her profile. If you do not have all the required information, select the "continue" button and use the blue "Communication Icon" to send a message to the co-author asking him/her to complete the info. Use the gray arrows to move the authors up and down until they display in the correct order.

Please ensure that accurate contact information is provided for each author; include the author's institution, mailing address, e-mail address, phone number, and ASHA affiliation or student status, if applicable. You will also have to provide a brief biographical sketch for each author.

2. Proposal Content

Instructional Level

As part of this section, you will need to indicate the instructional level of your proposed poster.

Introductory: Instruction at the Introductory level of difficulty is generally intended for professionals with novice experience in the content area. Material presented is based on fundamental principles or concepts that are fairly well-known and regularly applied. Often this level of training is intended to be a prerequisite to successive, more difficult topics offered at the Intermediate level. At times, experienced professionals might be advised to take this training for review or in preparation for more advanced-level training. Introductory level can also be used to describe course content related to new or emerging areas of practice.

Intermediate: Instruction at the Intermediate level assumes some familiarity with the basic literature as well as some experience in professional practice within the area covered and is targeted for more experienced professionals. The pace of the training and difficulty of concepts presented require more advanced knowledge and skills than the Introductory level. Examples used at this level are often based on recent research and case studies that are complex in nature.

Advanced: Instruction at the Advanced level assumes the participant already has established experience, knowledge, and skill within the area covered. The focus of courses at this level is on comprehension of findings in the current literature and the synthesis and application of information presented to advance current clinical and research practices. The pace and level of difficulty of material presented is commensurate with the needs of a professional with comprehensive knowledge, ability, and experience in the content area.

Abstract

The abstract is a brief description of your proposal, in 50 words or less, that will be used (if accepted) in the online program planner and in the program book distributed on-site. Poster abstracts may be edited, but make sure you proofread your work carefully. 

Summary

Please provide an expanded summary of your proposal, not to exceed 1,000 words, that the program committee can use in its review of your proposal. The summary should include a main argument, procedures, and results. This information is not published.

References

Though references are not required, you are encouraged to provide references (not to exceed 500 words) that the program committee may consider as part of the proposal review.

3. Learning Objectives

You will need to enter three learning outcomes for your proposal. Learner outcomes describe what participants will be able to do as a result of attending the session. Outcomes must be stated as observable behaviors completing the sentence, "After completing this activity, participants will be able to..." Avoid verbs denoting mental states such as "know," "understand," and "appreciate."  Instead, use action verbs such as "describe," "discuss," and "explain."

4. General Submission Agreement

Every author must read and agree to the general submission agreement. Select the link to your own name to complete it as the submitter. Then select the blue "Communication Icon" next to each individual author's name to send that author a message and link to complete the agreement. A green check mark will appear next to each name after each author completes the agreement. Note that your submission will be considered incomplete until each author has submitted the submission agreement. Any proposals with incomplete agreements at the call for posters closing date will be withdrawn. 

Call for Posters Agreement

By submitting a proposal to present at Schools Connect, Health Care Connect, or Private Practice Connect, you explicitly agree:

  • At least one author will register and attend the event
  • To present in the time slot assigned by the program committee
  • If accepted, to adhere to the deadlines as detailed in the acceptance notification regarding additional information, presentation materials, etc.
  • To provide appropriate evidence to support any claims related to efficacy, validity, or reliability of approaches to assessment or treatment
  • To refrain from overt statements or pointed humor that disparages the rightful dignity and social equity of any person or group
  • To complete the required disclosures that identify any financial and nonfinancial relationships that may create a conflict of interest or the appearance of a conflict of interest, as defined in ASHA's guidelines concerning transparency and disclosure
  • To update your disclosure information and inform ASHA if you develop or acquire a financial or nonfinancial interest related to the content of your poster at any time before the conference
  • To post the disclosure information for every author on the poster board; view sample disclosures
  • To refrain from attempting to persuade attendees to purchase or use a specific product, service, piece of equipment, or device
  • When discussing a specific product or service, to offer information on its theoretical framework, relevant evidence, and operational details; to disclose in advance if your poster will not address the range of competing products or services; and to refrain from overt selling
  • That any research in which you participated and may be discussing in this poster is in compliance with mandated national and institutional policies and procedures pertaining to animal and/or human subjects research
  • To comply with the Health Insurance Portability and Accountability Act (HIPAA) and to ensure the privacy of patients/clients by refraining from using names, photographs, or other patient/client identifiers in your presentation(s) without the patient's/client's knowledge and written authorization
  • To follow the guidelines for crediting authorship for research presentations as outlined in the Publication Manual of the American Psychological Association 
  • To obtain written permission from copyright holders for the use of any previously published material in your poster or handouts
  • To grant ASHA permission to photograph you and publish the photograph(s) in ASHA publications and/or online

ASHA's acceptance of a proposal does not imply endorsement of course content, specific products, or clinical procedures.

5. Author Disclosures

Every author must complete a disclosure form indicating any financial or nonfinancial relationship(s) related to the content of the proposed poster. Click on the link to your own name to complete your disclosures as the submitter. Then select the blue "Communication Icon" next to each individual author's name to send that author a message and link to complete the disclosure form. A green check mark will appear next to each name after each author completes the disclosure form. Note that your submission will be considered incomplete until each author has submitted the form. Any proposals with incomplete disclosures at the call for posters closing date will be withdrawn.

Read more about Conflict of Interest Disclosures in the  Frequently Asked Questions for Presenters.

Disclosure Policy

As part of ASHA's Continuing Education Board requirements, everyone submitting (or listed as an author on) a poster for an ASHA event is required to complete a disclosure form indicating any financial and nonfinancial relationships related to the content of the proposed session. Read more about disclosure policy in the  Frequently Asked Questions for Presenters.

ASHA's Continuing Education Board defines a conflict of interest as any financial or nonfinancial consideration or relationship relevant to course content that compromises or has the potential to compromise professional judgment. Providers of events approved for ASHA CEUs must identify and disclose to participants any such interest on the part of any speaker or instructor.

Please note that having a disclosable financial or nonfinancial relationship does not prevent you from speaking. Disclosing such relationships is intended to give attendees a more complete context in which to consider the information you provide. As a general guideline, err on the side of disclosure.

Refusal to disclose any financial or nonfinancial relationships disqualifies you from speaking at the conference.

If your poster is accepted, the information you provide will be disclosed on the conference program planner website and mobile app. Note that for financial relationships, dollar amounts are not disclosed.

In addition, you will be expected to disclose relevant relationships on-site at the time of your presentation, both verbally and visually (view sample disclosure slides). We will provide additional guidelines for on-site disclosures after acceptance.

Relevant financial relationships are those in which you receive a financial benefit from a source related to the content of the course or presentation and include:

  • Salary
  • Royalty
  • Grant funding
  • Speaking fee
  • Consulting fee
  • Honorarium
  • Intellectual property rights
  • Gifts
  • In-kind services
  • Ownership interest
  • Patent on equipment

Relevant nonfinancial relationships are any relationships that might introduce bias into the course or presentation and include: 

  • Formal affiliations such as volunteer positions
  • Volunteer membership on a board or advisory council
  • Volunteer teaching or speaking engagements
  • Volunteer consulting
  • Affiliations with political, religious, or professional organizations relevant to the content of the presentation

6. Proposal Questions

You will need to answer the following questions:

  • Will this proposed session focus on one specific approach, product, product line, tool, technique, service, or model without mention of or information about other similar approaches, products, services, techniques, tools, or models?

    ASHA's Continuing Education Board (CEB) has established guidelines to provide attendees with more information about the precise content of sessions. Some attendees may prefer sessions that focus on a particular product, product line, tool, technique, service, and/or model, while others may prefer sessions that cover more than one approach. This information allows us to properly categorize sessions into a more robust taxonomy. The intent is by no means punitive, nor will a particular response preclude a session from being considered.

    Example: You and your fellow authors conducted a study using one instrument. You are presenting a session where you report on the results of the study but will talk about the instrument you used. Since you did not use other instruments, you will not mention other similar instruments. In this situation, you would answer "yes" to this question.

  • Would you be willing to speak with the media about your presentation?
  • How much of the content of this proposal has previously been presented at another conference/convention?
  • Was this proposal developed by an ASHA committee, board, or council?
  • Does any author listed in this proposal require ADA assistance in order to present?

Final Review

After you have completed all six tasks, select "Save Submission." You may go back and edit any part of your proposal until the submission deadline (February 15, 2018, 11:59 p.m. Eastern time). When you are satisfied with your proposal, use the "preview" link on the bottom to preview your submission. Once you are sure you don't need to make any additional edits, select "Submit."                               

After you have officially submitted all of your proposals, please log back into the submission system and delete any remaining incomplete proposals.

Questions?

Contact ashaconnect@asha.org.

ASHA Corporate Partners