Review Materials for CAA Site Visit
Beginning with site visits scheduled for Fall 2013, programs are required to provide electronic access to the following documents to the site visit team at least one month in advance of the site visit. Programs may choose to upload files to a flash drive and mail to the site visitors, may provide URLs for materials that can be accessed on the program's website, or grant temporary access to an internal site, such as a department or faculty intranet site, or establish a unique website to which site visit team members have access; the program may use a combination of these options to meet this requirement. The CAA expects that this will not be an inconvenience, as most programs prepare and provide materials in this manner now. If this requirement presents a hardship to the program, the site visit chair must be advised as soon as possible.
- Department student handbook
- Department clinical handbook, if different from above (given to students &/or supervisors)
- University handbooks given to (graduate) students
- University faculty handbooks
- University's promotion and tenure guidelines
- University catalog/bulletin
- University's calendar for recent academic year
- Flow chart showing university hierarchy, with names, if available
- Copies of all course syllabi
- Policies and procedures of the college
- Copy of typical recruitment package sent to prospective students
The following materials must be made available at the time of the site visit, and may be provided electronically or in hard copy. The program director should work with the site visit team chair to identify any other materials that would be needed for the purpose of the site visit.
- Faculty meeting minutes
- Minutes and/or procedures from department admissions committee
- Minutes from department curriculum committee
- Minutes/agenda/dates of any advisory board meetings
- Lists of student files, current and past 3 years
- Copies of course evaluation forms, practicum evaluation forms (student and supervisor/site)
- Copies of employer, alumni, and exit surveys
- Data compiled from assessments
Site visitors have reported that having materials in advance—by uploading to flash drives or establishing a unique website to which they have access—has increased their efficiency during the visit. The CAA hope this practice will facilitate the site visit preparation and process for programs and the site visit team. More information about preparing for a site visit can be accessed on the website and in the Accreditation Handbook (Chapter XVIX, "Site Visit Planning and Conduct").