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NON-EXEMPT
The purpose of this position is to provide administrative support to functions performed in the National Office, specifically the Special Interest Divisions and International Liaison Programs unit. The end result is to ensure that there is efficient organization, coordination, and implementation of work necessary to support the smooth functioning of the unit.
Responsibilities
- Monitor and upload data transmission for unit's CE/self study publications
- Generate form letters and generate mailing lists/labels (including mail merge)
- Prepare presentations, letters, reports, charts, graphs, tables, certificates, and other documents, using various software
- Proof material
- Copy and fax
- Coordinate and assemble meeting materials and mailings
- Schedule and support in house and off-site meetings (set up conference calls, record and transcribe minutes, order lunches, compile/distribute material and agendas, prepare badges, arrange travel for staff & volunteers)
- Update/enter information in AMS and generate reports
- Serve as Web liaison (post/update information)
- Serve as site administrator for Special Interest Divisions team site on the intranet (create lists, post/update information)
- Set up filing systems and maintain records
- Responds to information and email requests and gather readily available data
- Sort and distribute mail
- Track spending and generate check requests
- Pack materials for shipment and order supplies
Qualifications
Knowledge typically acquired through:
- AA or BA Degree and 2-4 years of related experience
Scope and depth of technical skills/knowledge:
- Proven database management
- Advanced word processing proficiency; Word preferred
- Proficient with desktop publishing and preparing and/or posting information to a Web site
- Intermediate spreadsheet skills; Excel preferred
- Demonstrated knowledge of presentation software including Power Point, Web site templates, wizards, and clipart, etc.
- Demonstrated ability to assist all staff on program applications (i.e., Word, Excel, PowerPoint and Outlook, etc.)
- Demonstrated ability to improve systems, select appropriate application, design and add creativity to generate required reports
- Excellent typing, proofreading, spelling, and grammar skills
- Experience using Microsoft SharePoint a plus
Scope and depth of non-technical skills/knowledge:
- Analytical and detail oriented
- Experience with basic meeting planning and preparation
- Demonstrated customer service skills
- Demonstrated ability to successfully coordinate a project
- Strong organizational skills
- Demonstrated ability to prioritize work
- Demonstrated ability to record accurate minutes of a meeting
- Demonstrated ability to gather readily available data
- Demonstrated knowledge of general office operation procedures
- Demonstrated interpersonal and teamwork skills
- Demonstrated ability to work on multiple tasks simultaneously
- Demonstrated ability to organize and prioritize work and meet deadlines
Salary: $37,710 - $41,900
Find out how to apply. Send a resume and cover letter to jobs@asha.org.
EOE/minorities, women, persons with disabilities, veterans with disabilities and Vietnam veterans are encouraged to apply.
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