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SIG Volunteer Leadership Handbook

Volunteer Leaders

The Board of Special Interest Group Coordinators and SIG Coordinating Committees, like other Association components (committees, boards, councils, task forces, etc.) have the responsibility for making recommendations for the development of policy and for providing input concerning policies being recommended from other sources before establishment by the Board of Directors (BOD). Such recommendations are made through the BOD, by way of the Vice Presidents for Audiology and Speech-Language Pathology Practice (BOD liaisons).

All SIG office holders need to be well informed about the nature, rationales, and previous interpretations of policies of the Association, particularly those that relate to the areas in which each SIG functions. Thus, each SIG is urged to carefully study the objectives for the SIG and how these fit within the overall ASHA governance structure. In addition, the BOD liaisons, ex officios, and SIG staff at the National Office (NO), can be helpful in providing additional information about policies and interpretations.

Note: Article 13.2 of the ASHA Bylaws state that SIGs may make recommendations concerning Association policy. However, the SIGs and their affiliates shall not make any public statement or take positions on behalf of the Association or the Group without having obtained approval from the Board of Directors.

Board of Special Interest Group Coordinators

The Board of SIG Coordinators (BSIGC), representing the various SIGs, is a standing board of the Association and coordinates SIG operations. The BSIGC is responsible for the development of guidelines and operational procedures, as needed, and for oversight and coordination of all SIG activities.

The BSIGC is charged with the following:

  1. Advise the BOD on issues identified by the various SIGs;
  2. Execute specific actions approved by the BOD;
  3. Ensure that the SIGs are operating within the minima and maxima range of activities and that those activities are approved as part of the Association's strategic plan;
  4. Communicate and cooperate with the various organizational components of the Association to promote the goals and activities of the SIGs as they relate to the Association's Strategic Plan and related activities and programs;
  5. Coordinate activities and facilitate communication between and among the SIGs;
  6. Develop, as necessary, guidelines and operational procedures generally applicable to all SIGs;
  7. Prepare annual reports of SIG activities, to be submitted in accordance with policies and procedures of the Association;
  8. Elect individuals from the BSIGC to represent the interests of SIGs on other boards/committees of the Association when requested (e.g., Council for Clinical Specialty Recognition, CCSR). (In February 1995, the BDC approved, by motion, that its representative must have served previously or be serving as a Division [SIG] Coordinator);
  9. Assume responsibilities for Study Sections that may be established.

Composition

Members of the BSIGC include all SIG Coordinators, a Chair appointed by ASHA's Committee on Committees, a NSSLHA representative, two officers from ASHA's Board of Directors, and the Director of the Special Interest Groups as ex officio.

Chair

The chair is responsible for directing the members and activities of the committee to ensure that goals and objectives are met.

Primary Responsibilities
  • Determines methods by which the committee charge will be met
  • Prepares agendas for meetings/conference calls and distributes required resources in advance
  • Sets expectations around members' contributions and responsibilities
  • Delegates and monitors work assignments
  • Exercises fiduciary responsibility [PDF] to facilitate committee work being completed in an efficient and cost-effective manner
  • Assists the BOD Liaisons in recommending committee appointments and developing the committee's annual budget
  • Reports to the BOD Liaisons as appropriate and prepares an annual report
  • Ensures that meeting notes are taken and that the minutes are produced
  • Distributes minutes of meetings
  • Advocates on behalf of the professions by providing time for committee members to visit their representatives on Capitol Hill when attending meetings at the National Office
  • Acquires knowledge of the Association's governance structure, including ASHA's Strategic Pathway to Excellence
  • To assist the BOD in its coordination of educational activities, the BSIGC Chair is an active member of the SPEB (EB 134-91).
Appointment Process

The Committee on Committees (CoC) shall appoint an affiliate of one of the SIGs to serve as Chair, preferably an immediate (or recent) past Coordinator. Consistent with Association policy and procedures, four individuals (BOD liaisons, BSIGC chair, and national office ex officio) work together to identify a potential appointee. Prior to submitting a name for consideration by the CoC, the BOD Liaison(s), committee chair, or ex officio may contact the prospective appointee to determine his or her interest and availability to serve should the CoC approve the appointment.

SIG Coordinators

Each SIG is respresented on the BSIGC by the Coordinator of the respective Coordinating Committee.

NSSLHA Representative

The National Student Speech Language Hearing Association Executive Council appoints one student to serve on the BSIGC; this individual serves for one year (July 1 through June 30).

BOD Liaisons

The Vice Presidents for Audiology Practice and Speech-Language Pathology Practice liaise with the SIGs and help to ensure the integration of their activities into the work of the Association. They participate in the deliberations of the BSIGC and provide guidance to the BSIGC and SIG Coordinating Committees as necessary.

The BOD Liaisons help to facilitate, via the chair, the work of the group in alignment with the Strategic Pathway; clarifies the charge to the chair; attends meetings (optional); request minutes; responds to work in progress; and posts summaries of committee work in various ASHA communication vehicles, when appropriate.

Ex Officio

The SIG Director serves as the ex offico to the BSIGC: a full participating member, without vote. For additional information about ex officios, see Ex Officio Roles and Responsibilities.

Terms of Office

The Chair shall serve one 3-year term and may not serve concurrently as a SIG Coordinator or CC member. SIG Coordinators shall serve for no more than two consecutive 3-year terms.

Coordinating Committees

The SIG Coordinating Committee (CC) represents the affiliates of the individual SIG. Its primary purpose is to plan and coordinate the activities of the SIG, including

  • overseeing the content and publication of Perspectives;
  • providing input to and supporting the Association's strategic initiatives;
  • suggesting and providing content for ASHA programming and continuing education activities;
  • identifying and providing expertise to committees and boards (i.e., ASHA Convention Topic Area Program Committee);
  • identifying content experts for ASHA-sponsored conferences and other educational programming through collaboration with the appropriate ASHA unit(s);
  • providing input to policy and advocacy matters;
  • fostering future leaders of the Association by communicating with and nurturing affiliates through appropriate channels (i.e., ASHA's Leadership Training, Association-led mentoring opportunities);
  • prioritizing initiatives;
  • organizing affiliates.

Each SIG CC is responsible for ensuring that the SIG operates within the established programmatic guidelines (see Required Activities of a SIG).

Composition

The SIG CCs may range in size from six to seven members: a Coordinator, an Associate Coordinator, one to two additional elected committee members, an Editor, a Professional Development Manager (PDM), and an ex officio (see SIG Volunteer Organization Chart, below). All volunteer CC positions are elected with the exception of the Editor and PDM—who are appointed, due to the specific knowledge and skills required of the positions—from the CC or general SIG membership. Although they are appointed positions, the Editor and PDM serve as full voting members of the committee.

Small or new SIGs may have difficulty constituting a seven-member CC; as a result, they may operate with a six-member Coordinating Committee. They would have three elected positions plus a substantive editor and PDM, with the option to expand to an elected membership of four persons. Increasing the number of elected members must be anticipated at least one full election cycle in advance and requires a rationale statement. In addition, any changes would need to remain in place for 3 years.

All other SIGs could/should fill four elected seats.

Each CC includes a member of the NO staff who serves as ex officio and facilitates meetings, projects, and activities of the SIG. Ex officios are full working members of the Coordinating Committees, but do not vote. For additional information, see Ex Officio Roles and Responsibilities.

For more information see the Volunteer Organization Chart [PDF].

SIG Coordinator and Associate Coordinator

The Coordinator and Associate Coordinator are selected by and from the elected members of each CC by all members of the Coordinating Committee (i.e., elected and appointed members). The Coordinator chairs the SIG CC and represents the group on the Board of SIG Coordinators (BSIGC). Additional responsibilities include convening and chairing CC meetings and conference calls, assigning individuals to activities, and attending BSIGC meetings. If the Coordinator is unable to serve, the Associate Coordinator assumes the responsibilities of the Coordinator, including service on the BSIGC. Holding the position of Associate Coordinator does not guarantee an individual will become Coordinator.

To ensure continuity in leadership, at the end of the second year of the current Coordinator's term of office, the SIG CC should identify from among its eligible members a Coordinator-Elect to succeed the current Coordinator.

Elections

Only sitting members of the CC are eligible to elect the Coordinator and Associate Coordinator. The CC should choose the successor(s) prior to expiration of the current term of service for the office(s). The SIG Coordinator-Elect is expected to participate in ASHA's New Committee and Board Chair Orientation process, in addition to attending the Committee/Board Chair Orientation and BSIGC meeting held on committee day of the ASHA Convention in November as part of the orientation and transition process. Committee Day is the Wednesday preceding the annual ASHA conference.

Terms

Coordinators shall serve 3-year terms beginning January 1 of the year following the elections. Should a CC member be elected SIG Coordinator during his/her 2nd or 3rd year on the committee, the term of office will be extended to allow the member to serve the full 3-year term of office of SIG Coordinator, if eligible. (Note: Coordinating Committee members are limited to serving two 3-year terms, not to exceed 7 years in total (see Terms of Office, below).

Associate Coordinators do not automatically assume the position of Coordinator and do not serve set 3-year terms. Unlike Coordinators, their terms are NOT extended to allow the member to serve a 3-year term of office as Associate Coordinator. For example, a committee member elected to the AC position after serving 1 year on the CC will serve 2 years as the AC.

SIG Coordinating Committee Member

SIG Coordinating Committee members are expected to follow the roles and responsibilities specified by the Board of Special Interest Group Coordinators and actively contribute to the success of the SIG. These responsibilities include:

  • Serve at least a three-year term.
  • Become familiar with ASHA's Committee Toolkit [PDF] and SIG Leadership Handbook.
    • Become familiar with the charge of the SIG, including its mission, goals, policies, and programs.
    • Become familiar with additional resources for ASHA's Committee, Board, and Council members, including a series of online orientation modules.
  • Serve in a leadership role and be willing to spend at least 5 hours a month for CC work.
    • Each CC has one face-to-face meeting per year at the NO or other real-time meeting (e.g., via Web), and may meet at the ASHA Annual Convention. Per Association policy, all expenses associated with committee members'attendance at CC meetings at the National Office are paid; however, expenses associated with meetings at the ASHA Convention are not covered by ASHA (see ASHA's CommitteeToolkit [PDF]).
    • Contribute as an active participant in all face-to-face CC meetings and conference calls; the majority of communication is facilitated by conference calls and e-mail communication.
    • Maintain communication with the Coordinator and other Coordinating Committee members and promptly acknowledge/respond to all communications concerning committee/board work, including informing them of planned extended absences and how he/she can be contacted, if necessary.
    • Perform assigned duties of a Coordinating Committee member responsibly and competently.
  • Attend SIG-sponsored events (e.g., Convention Short Course), as necessary.
  • Respect the ideas or conflicting viewpoints of others.
  • Maintain confidentiality.
  • Be a "team player."
  • Speak for the affiliates as appropriate.
  • Advocate for the SIG and the professions.

Perspectives Editor

In recognition of the specific knowledge and skills required of the position, the SIG Editor, an appointed position, is a full voting member of the SIG Coordinating Committee, effective January 1, 2012. This individual serves as the point person for all issues related to Perspectives as a member publication and CE product. As appropriate, the Editor will work with the Coordinating Committee (including the Professional Development Manager (PDM)), CE Content Manager (if identified), Associate Editor (if identified), and Editorial Review Committee to:

  • Conduct a pilot, if necessary, for the purpose of qualifying the publication to be a CE self-study product.
  • Ensure publication timelines are met.
  • Develop the SIG's editorial calendar, including identifying topics and authors, in collaboration with the SIG Coordinating Committee (including the PDF), CE Content Manager (if identified), and Editorial Review Committee.
  • Solicit content and set appropriate deadlines for manuscript submissions.
  • Inform authors of submission requirements, including editorial style, timelines, copyright and permission requirements, CE question-writing guidelines, etc.
  • Assign reviewers from the Editorial Review Committee to review specific manuscripts for each issue (at least two reviewers are needed for each manuscript).
  • Ensure CE questions are submitted for each article.
  • Solicit Professional Development Manager's (or in some cases CE Content Manager's) review of all content to ensure learning outcomes, component articles, and CE questions are accurate, timely, written at the graduate level, and align with the issue as a CE product (in addition to the two reviewers from the Board).
  • Negotiate with authors to revise manuscripts and CE questions as necessary to address concerns/criticism of the ex officio, Professional Development Manager, and/or reviewers.
  • Submit content, including CE files created by Professional Development Manager (or in some cases CE Content Manager) and copyright forms to National Office editorial staff at minimum 2 months, but ideally 3 months preceding the 1st day of the publication month.
  • Review proofs from NO staff, collect responses to queries from authors, and submit query answers to NO staff.
  • Work with the Professional Development Manager and NO staff (SIGs, Publication, and ASHA Professional Development) to resolve any CE Participant complaints/questions related to issue and/or exam content.

This position holds a leadership position on the SIG CE Committee. Although CE Content Managers often work closely with their respective Coordinating Committees, they are not official members of the CC.

For more information, please refer to the Communications Package from the SIG Editorial Assistants (available to Coordinating Committee members only).

SIG Professional Development Manager

Like the Editor, the SIG Professional Development Manager (PDM) is an appointed and full voting member of the SIG Coordinating Committee. This individual serves as the lead for all matters related to a SIG's professional development activities and

  • Serves as Chair of the SIG Professional Development Committee
  • Ensures Perspectives continuing education (CE) content and questions meet ASHA Continuing Education Board (CEB) criteria
    • provides ASHA Professional Development (APD) and National Office (NO) Publications staff with information needed to register each issue and activity and develop the online exam
    • reviews or assigns review of Perspectives content from a continuing education perspective, to ensure learning outcomes, component articles, and CE questions are accurate, timely, written at the graduate level, and align with the issue as a CE product
    • reviews CE questions to ensure content and format (e.g., word count, learning outcomes) are appropriate and meet CE guidelines and standards
    • creates exam and issue files and submits them to the Editor within a mandated period of time to ensure that publication of the issue and the CE content occur simultaneously;
    • works with the Perspectives Editor, NO staff (i.e., SIG, Publication, and APD staff) to resolve any CE Participant complaints or questions related to exam questions/content
    • sits on the SIG's Editorial Review Committee
  • Serves as the official SIG point person for SIG-sponsored invited Convention sessions (see SIG Participation on Convention Program Committee)
    • conveys the SIG's declared alignment to a specific topic by the published deadline (generally, by December 1 of the year prior)
    • per consensus of the Coordinating Committee, either serves, or designates another person to serve, as the official SIG representative to the Convention Topic Committee to which the SIG has aligned for the year, by published deadlines (generally, by December 1 of the year prior). The official SIG representative serves as a full member of the given Topic Committee, participating in the review of proposals, and representing and conveying the SIG's interests in Convention discussions; this individual is also responsible for entering all invited session information into the Call for Papers system by the published deadlines.
    • may suggest other SIG affiliates as subject matter experts to serve on other topics for Topic Chair consideration.

For additional information, see PDM Roles and Responsibilites (restricted access).

Ex Officio

Each SIG CC has an ex officio. To help infuse and integrate the SIG's work into the work of the Association, this individual is a member of the NO unit that most closely aligns with the topic of the SIG. For additional information about ex officios, see Ex Officio Roles and Responsibilities.

Terms of Office

All CC members serve 3-year terms. They may be re-elected or re-appointed for and serve consecutive terms, but not more than two consecutive 3-year terms. Under special circumstances, it may be necessary to extend a term of office by 1 year in order to realign SIG election cycles. In any event, no individual shall serve for more than 7 consecutive years on a CC.

When more than two vacancies occur in 1 year, the term of office of a current member can be extended for 1 year. In the event of a disagreement concerning the selection of the individual to remain on the CC, the BSIGC Chair will make the final decision.

Ensuring Continuity of Leadership—"For the purposed of administrative continuity, it is strongly recommended that when the SIG Coordinator is in his/her terminal year of service, that the Associate Coordinator be chosen from among those people on the CC who will continue or be eligible for re-election in the following year."

Eligibility

Serving on a SIG CC is reserved for ASHA members in good standing (no current ethical violations, current ASHA membership, and current affiliation with the respective SIG) who have selected membership in that SIG. Only ASHA members are eligible to nominate, vote, and hold office; International Affiliates, ASHA Associates, and Students are ineligible. (Please note: ASHA Members who join SIGs as doctoral students fall under the Student Category, but are eligible to nominate, vote, and hold office.)

Individuals can serve on one CC and in one position at a time. Because Editors and Professional Development Managers are appointed to serve in these roles, they are ineligible to serve as Coordiators, Associate Coordinators, or other elected positions within the SIGs.

Committee Vacancies

The number of upcoming vacancies for a committee will be determined in the months prior to the Call for Nominations. If a committee has more than two members (elected or appointed) rotating off in a given year, a current committee member (if eligible) has the option of extending his/her term for one year. Service terms will be checked to determine who is eligible for an extension and/or who is eligible for re-election/reappointment.

Committee Members are eligible for a term extension IF:

  • they have not already extended their current term
  • they are not currently serving their 7th consecutive year

Committee Members are eligible for re-election/reappointment IF:

  • they can serve a new 3-year term without exceeding 7 consecutive years of service

Nominations/Elections

CC members, with the exception of the Editor and PDM, are elected by a plurality vote of the affiliates in the respective SIG.

Call for Nominations

Nominations to fill elected seats on the SIG CC are conducted online in the late winter/early spring of each year and are open approximately 4 weeks. Once the nomination period has ended, all submissions are processed and the ASHA membership and SIG affiliation status of all nominators and nominees will be verified to ensure they are current members and affiliates of the respective SIG. All individuals will be notified by ASHA staff of their nomination and asked to provide additional information, including a short bio, statement of interest, and lists of SIG and/or other ASHA volunteer activities;nominees who do not complete and submit the requested information by the deadline will not be eligible for slate consideration.

Note:

  • Self-nominations are acceptable and encouraged.
  • Receiving a nomination does not guarantee an individual will be selected for the election slate.
  • The number of nominations received does not guarantee that the nominee will be selected and included on the slate.
  • If no names are submitted for a committee during the nomination process, the position will remain vacant until the following election cycle
  • If only one candidate is nominated, the nominee will win the position by acclamation.

Nomination Review and Slate Selection

The information submitted by the nominees will be provided to the current members of the respective Coordinating Committee for review and selection of the election slate. Any current Coordinating Committee members seeking re-election must recuse themselves from these decisions. During their review, the committees will consider a variety of factors about each nominee, including

  • work setting
  • state or geographic region
  • early career professionals
  • profession: audiology or SLP
  • race/ethnicity
  • gender
  • subject matter expertise (ex. pediatric swallowing)
  • Leadership Development Program/Minority Student Leadership Program (MSLP) graduates

From the eligible submissions, the committee will select three candidates per vacancy to run in the election. Once the committees have made their decisions, all nominees will receive notification from the National Office indicating whether or not they have been selected as an election candidate or alternate.

Elections

Elections are conducted online in the late spring/early summer and are open approximately 4-5 weeks. A vendor will manage all aspects of the election once it opens (provide technical assistance, monitor participation rates, etc.).

Note: In the event of a tied vote, a computerized random selection tool will be used to decide between the tied candidates.

Result Notifications and Follow-up

Within two weeks of polls closing, SIG volunteer leaders will receive and review election feedback, including satisfaction ratings and comments from voters. During that time, ASHA staff will contact all candidates to notify them of the election outcome; the respective Coordinator, Associate Coordinator, and ex officio will be copied on the messages to provide follow-up with those individuals. All candidates should receive follow-up from a member of the Coordiating Committee within one week of the initial election result notification.

Note: Specific vote counts are not shared unless a written request is submitted to the SIG Election Manager.

Appointments

The process for appointing Editors and Professional Development Managers is currently under development by a working group of the BSIGC. Additional information will be provided once it has been reviewed and approved by the BSIGC.

Unplanned Vacancies

Situations may arise that prevent a CC member from performing designated responsibilities adequately over time. In the event a CC member determines he/she cannot complete the current term of office, he/she must resign in writing. His/her replacement will be the nominee who received the next highest number of votes in the most recent election to serve the remainder of the vacated term.

Requests for Resignation

The Coordinator may determine that, in the interest of efficient and effective completion of SIG activities, the inability of a committee member to fully participate needs to be addressed directly. The following guidelines have been developed for handling such situations, should the need arise:

  1. The Coordinator and ex officio should inform and discuss with the BSIGC chair, BOD liaisons, and SIG Director that a CC member is not fulfilling her/his responsibilities. If the non-participation is by the Coordinator, the case should be handled by the SIG CC members in consultation with the BOD Liaisons and BSIGC Chair.
  2. The situation should be discussed by the Coordinator in an initial phone call or face-to-face meeting with the committee member. The CC roles and responsibilities list can be used as a reference with the goal of increasing the member's awareness of expectations for committee participation. Sensitivity and discretion should be practiced when addressing personal issues.
  3. A follow-up conversation (via phone or face-to-face meeting) should take place in a reasonable timeframe to determine if the situation has changed and if there has been improvement in participation. If it is decided that sufficient changes have not occurred, the Coordinator should clearly define the expectations and provide reasonable timelines in which the expectations can be met (e.g., participation on all SIG conference calls for the next 3 months).
  4. If changes have not occurred following the second call/meeting, a third call or meeting should be held to discuss the situation after it has been discussed with the other members of the CC. Depending on the circumstances, the Coordinator should present the CC member with the option of resigning. If circumstances indicate that redefining a plan for completing the required activities would ensure the committee member's full participation, then this option should be raised.
  5. If the CC member is being asked to resign or if she/he resigns by mutual agreement, a follow-up letter should be written and sent to the member by the Coordinator summarizing the outcome of the discussion and confirming the resignation. Copies should be sent to the BSIGC Chair, BOD liaisons, ex officio, and SIG Director.

All meetings and phone calls concerning the above should be documented. The Coordinator should be in contact with the ASHA ex officio at each step.

For more information, see Personnel Guidelines.

Committee Member Resources

In addition to the SIG Leadership Handbook, all Coordinating Committee members should be familiar with the roles and responsibilities of a Coordinating Committee member and ASHA's Committee Toolkit [PDF].

Coordinators should also review the Committee/Board Chair Online Orientation and attend the Committee/Board New Chair Orientation, which is held on Committee Day of the annual ASHA Convention.

For additional ASHA resources, see Additional Resources.

Additional Volunteer Opportunities

Coordinating Committees are responsible for planning and coordinating the activities of their respective SIGs, including prioritizing initiatives and organizing affiliates. However, this obligation does not require that CC members personally complete all tasks and activities. Rather, the CC oversees the work and may invite participation by—and delegate duties to—other affiliates.

CE Content Manager

The Continuing Education (CE) Content Manager is an optional position that may be identified by the Coordinating Committee to support the work of the Professional Development Manager (PDM). S/he facilitates the Perspectives review process, including reviewing content and revising CE questions, if necessary. In addition, this position provides the NO Professional Development staff with information needed to register the issue/activity and develop the online exam. If utilized by the CC, the CE Content Manager is responsible for:

  • assisting the Editor to conduct a pilot, if necessary, for the purpose of qualifying the publication to be offered as a CE self-study product;
  • reviewing Perspectives content to ensure learning outcomes, component articles, and CE questions are accurate, timely, written at the graduate level, and align with the issue as a CE product;
  • assisting the Editor in negotiating with author(s) to revise manuscript(s), if necessary;
  • reviewing CE questions to ensure content and format are appropriate and meet CE guidelines and standards;
  • developing CE-related information (e.g., word count, learning outcomes, etc.) required to register each issue as a CE product;
  • creating exam and issue files and submits them to the SIG Editor in a timely manner to ensure publication occurs simultaneous CE information, due to SIG National Office publication staff at least 2 months but ideally 3 months preceding the 1st day of the publication month;
  • working with SIG Editor, Professional Development Manager, and NO staff (SIGs, ASHA Professional Development), and contractor to resolve any Perspectives self-study CE Participant complaints/questions related to exam questions/content.

Although CE Content Managers often work closely with their respective Coordinating Committees, they are not official members of the CC; however, they serve on the SIG's Editorial Review and Professional Development Committees.

Associate Editor

An Associate Editor is an optional position that is sometimes identified by a SIG to assist the Editor with his/her duties related to Perspectives as a member publication and CE product, including working with the Editorial Review Committee (ERC). Some SIGs may use this position to train their future Editors. Although they may work closely with the Editor and/or other SIG volunteers, Associate Editors are not official members of the CC; however, they serve on the SIG's Editorial Review and Professional Development Committees.

SIG Subcommittees

The SIG Coordinating Committee (CC) oversees the operations and activities of its standing and BOD-approved ad hoc subcommittees. Each SIG maintains two standing subcommittees to accomplish the Core Functions of the SIG—the Editorial Review Committee (ERC) and Professional Development Committee (PDC). In the summer of each year, the CCs should review the rosters for these committees and provide any updates to their ex officio and the SIG Program Coordinator.

Additional subcommittees or ad hoc committees may be established per approval of the BOD and must have an ex officio or other National Office staff member assigned. These committees must be established in accordance with Association policies and procedures and must be aligned with and included in ASHA's Strategic Plan. The charge of these subcommittees or ad hoc committees should be time- or task-specific; they may be created by the BOD in response to a SIG request or requested by the BOD or National Office.

Any activities of a subcommittee must be approved by the Coordinating Committee.

Editorial Review Committee

The ERC consists of the Editor (as chair), Professional Development Manager, and peer reviewers, in addition to the Associate Editor and/or CE Content Manager if these positions have been identified by the SIG CC; the committee:

  • assists the Editor in the development of the Perspectives editorial calendar, including identifying issue editors, authors, and topics
  • reviews manuscripts as assigned by the Editor consistent with the individual reviewer's expertise
  • submits recommendations to the Editor to approve (with/without modification) or reject a submission

Note: Per CE requirements, each article and the entire issue must be reviewed by at least two reviewers. The same reviewers may review an entire issue or the Editor may assign different reviewers to manuscripts that will be published in the same issue. Once assigned, the reviewer is expected to also review any revised versions of the manuscript through completion of the review process and acceptance of the manuscript for publication.

Members of the Coordinating Committee, including the Editor and PDM, do not serve as reviewers. They are included to be kept apprised of the editorial review process.

Professional Development Committee

The PDC works in conjunction with the Coordinating Committee to oversee the CE activities of the SIG. This committee

  • identifies continuing education needs of SIG affiliates by (a) monitoring the SIG's, and other ASHA-sponsored, online communities, (b) reviewing suggestions submitted by affiliates and others through Perspectives CE self-study reviews, (c) reviewing feedback from the SIG's triennial satisfaction survey, and (d) examining other appropriate sources of professional development information
  • provides input to the Continuing Education Board (CEB) and Scientific and Professional Education Board (SPEB), as appropriate, such as recommending topics for ASHA-sponsored continuing education activities
  • identifies CE opportunities for affiliates through Course Search as related to the SIG's topic area
  • assists in the design of approved SIG-sponsored education projects (both CE-bearing and non-CE-bearing), such as online chats and Convention sessions

The Professional Development Manager chairs this committee. The Editor also sits on this committee, in addition to the CE Content Manager and/or Associate Editor, if those positions have been identified by the SIG CC.

Project/Activity-Specific Opportunities

There are three volunteer opportunities that do not require BOD approval:

Coordinating Committee Project Team (CCPT)

A CCPT* is created to work on a specific, time-limited task or project (e.g., review an ASHA product).

For example, although a Coordinating Committee may choose to carry out a program/activity as a group or have an individual perform the work, the committee may invite affiliates to work on a Coordinating Committee (name of initiative) project team (CC_PT). The CCPT's charge must be explicit, and a deadline for completion of the work must be specified.

Member Advisory Groups (MAGs)

A Coordinating Committee may be asked to identify affiliates to serve on an ASHA Member Advisory Group (MAGs). A MAG, made up of SIG affiliates and other ASHA members, assists staff (other than the SIG's ex officio) with an ASHA initiative (e.g., review of CPT codes).

Individual Affiliates

There may be activities that require the help of only one or two affiliates (e.g., identify affiliates in a state to serve on a speakers bureau).

*CC_PTs and MAGs are ad hoc groups and are dissolved at the completion of the tasks. Unless stated otherwise, a CC_PT or MAG comprises no more than five individuals. Similarly, individuals are invited to work on behalf of the SIG on an ad hoc basis. Once the project is complete, the individual's work is done.

For more information, see the SIG/National Office Collaboration Model.

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