SIG Volunteer Leadership Handbook

ASHA SIG Coordinating Committee Personnel Guidelines

Each ASHA Special Interest Group Coordinating Committee (CC) consists of one appointed Editor, one appointed Professional Development Manager, and three to four volunteers who have been elected by their colleagues within the SIG to represent their interests. It is expected that a CC member will serve one to two terms of 3 years each, adhere to the Role and Responsibilities of the Committee "Team" Member found in the ASHA Committee Toolkit [PDF], and contribute to the successful functioning of the SIG within the ASHA organization.

Prior to election, potential candidates for a SIG CC should review the roles and responsibilities of a Coordinating Committee member. This information should be included in the initial communication asking if he/she wishes to be a candidate for the Coordinating Committee. Once a new member has been elected, the SIG Coordinator is responsible to inform that member of the expectations unique to that particular SIG and to ensure that he/she understands the workload and assigned responsibilities.

Annually, each CC member should complete a Coordinating Committee Self-Assessment Form (see below) to evaluate his or her participation on the committee.

During a Coordinating Committee member's term, situations may arise that prevent him/her from performing designated responsibilities adequately over time. Should such a situation arise, the Coordinator may determine that in the interest of efficient and effective completion of SIG activities, the inability of a committee member to fully participate needs to be addressed directly. The following guidelines apply:

  1. The Coordinator and ex officio should inform and discuss with the BSIGC chair, BOD Liaisons, and SIG Director that a CC member is not fulfilling her/his responsibilities.
  2. An initial phone call or face-to-face meeting should be arranged by the Coordinator to discuss the situation. The roles and responsibilities list can be used as a reference with the goal of increasing the Coordinating Committee member's awareness of the expectations for participating on the committee. Sensitivity and discretion should be practiced when addressing personal issues.
  3. A follow-up phone call or meeting with the Coordinator should take place in a reasonable time frame to determine if the situation has changed and if there has been improvement in the participation of the Coordinating Committee member. If it is decided that sufficient changes have not occurred, the Coordinator should clearly define the expectations and provide reasonable timelines in which the expectations can be met (e.g., participate on all SIG conference calls for the next 3 months).
  4. Following the contact described in #2, if changes have not occurred, a third call or meeting should be arranged by the Coordinator to discuss the situation after it has been discussed with the other members of the Coordinating Committee, chair of the Board of Special Interest Group Coordinators, BOD Liaisons, and the director of the Special Interest Groups Program. Depending on the circumstances, the Coordinator should present the Coordinating Committee member with the option of resigning. If circumstances indicate that redefining a plan for completing the required activities would ensure the committee member's full participation, then this option should be raised.
  5. If the choice is to ask the Coordinating Committee member to resign or if the member resigns by mutual agreement, a follow-up letter should be written and sent to the member by the Coordinator summarizing the outcome of the discussion and confirming the resignation. Copies should be sent to the BSIGC Chair, BOD Liaisons, ex officio, and SIG Director.
  6. In the event the non-participation is by the Coordinator, the case should be handled by the SIG Coordinating Committee members in consultation with the BOD Liaisons and BSIGC Chair.
  7. In the event the non-participation is by the Chair of the BSIGC, the case should be handled by the BSIGC Members in consultation with the BOD Liaisons and ASHA President.

All meetings or phone calls concerning the above should be documented. The Coordinator should be in contact with the ASHA ex officio SIG Program Director at each step.

Coordinating Committee Self-Assessment Form

(to be completed by each Coordinating Committee Member)

Please evaluate your participation on the SIG Coordinating Committee using the following scale.

1 - All of the time (81%100%)

2 - The majority of the time (61%80%)

3 - Half the time (41%60%)

4 - Occasionally (21%40%)

5 - Rarely or never (0%20%)

I participate in Coordinating Committee (CC) and, if needed, Board of SIG Coordinators (BSIGC) meetings. 1 2 3 4 5 Comments:
I participate in affiliates meetings, i.e. annual business meeting. 1 2 3 4 5 Comments:
I participate in SIG and SIG-related conference calls. 1 2 3 4 5 Comments:
I respond by designated time to requests from BSIGC, Director of SIGs, and/or SIG Coordinator. 1 2 3 4 5 Comments:
I complete assigned tasks. 1 2 3 4 5 Comments:
I promote the SIG and the Association in a positive manner. 1 2 3 4 5 Comments:
I work collaboratively with other Coordinating Committee members and staff. 1 2 3 4 5 Comments:
I understand fiscal responsibility of the SIG. 1 2 3 4 5 Comments:
SIGs may add question(s) that are SIG-specific to augment the basic eight questions above.

 

My strengths as a Coordinating Committee Member:

 

My challenges as a Coordinating Committee Member:

 

Personal Action Plan: 

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