Call for Papers Agreement and Disclosure Policy
General Submission Agreement | Disclosure Policy
In April 2011, ASHA's Continuing Education Board added to and changed required practices for all providers of ASHA continuing education. The most substantial addition is known as Requirement 3: Transparency in Course Planning, Delivery, and Marketing, which took effect in 2012. Designed to promote transparency in the design, development, and presentation of courses offered for ASHA CEUs, the requirement aligns ASHA practices with current practices among other professions, particularly in the continuing medical education arena. As a result, everyone submitting a presentation, or listed as an author for a presentation for consideration at an ASHA event, is required to complete a disclosure form indicating any financial or nonfinancial relationship related to the content of the proposed session. Read more about disclosure policy in the Frequently Asked Questions for Presenters.
General Submission Agreement
By submitting a proposal to present at the ASHA Convention, you explicitly agree:
- That all authors participating in the presentation (presenting authors) shall register for the Convention.
- To present in the time slot and format assigned by the Program Committee.
- If accepted, to adhere to the deadlines as detailed in the acceptance notification regarding additional information, presentation materials, etc.
- To provide appropriate evidence to support any claims related to efficacy, validity, or reliability of approaches to assessment or treatment.
- To refrain from overt statements or pointed humor that disparages the rightful dignity and social equity of any person or group.
- To complete the required disclosures that identify any financial or nonfinancial relationship that may create a conflict of interest or the appearance of a conflict of interest, as defined in ASHA's guidelines concerning transparency and disclosure.
- To update your disclosure information and inform ASHA if you develop or acquire a financial or nonfinancial interest related to the content of your presentation at any time before the Convention.
- To present a slide at the beginning of your presentation that discloses the financial and nonfinancial relationships of each author of the session. If your contribution is a poster session, you will post your disclosure information on the poster board. View sample disclosures.
- To refrain from attempting to persuade attendees to purchase or use a specific product, service, piece of equipment, or device.
- When discussing a specific product or service, to offer information on its theoretical framework, relevant evidence, and operational details; to disclose in advance if your presentation will not address the range of competing products or services; and to refrain from overt selling.
- That any research in which you participated and may be discussing in this presentation is in compliance with mandated national and institutional policies and procedures pertaining to animal and/or human subjects research.
- To comply with the Health Insurance Portability and Accountability Act (HIPAA) and to ensure the privacy of patients/clients by refraining from using names, photographs, or other patient/client identifiers in your presentation(s) without the patient's/client's knowledge and written authorization.
- To follow the guidelines for crediting authorship for research presentations as outlined in the Publication Manual of the American Psychological Association.
- To obtain written permission from copyright holders for the use of any previously published material in your presentation or handouts.
- To grant ASHA permission to photograph you and publish the photograph(s) in ASHA publications.
ASHA's acceptance of a proposal does not imply endorsement of course content, specific products, or clinical procedures.
ASHA's Continuing Education Board defines a conflict of interest as any financial or nonfinancial consideration or relationship relevant to course content that compromises or has the potential to compromise professional judgment. Providers of events approved for ASHA CEUs must identify and disclose to participants any such interest on the part of any speaker or instructor.
Please note that having a disclosable financial or nonfinancial relationship does not prevent you from speaking. Disclosing such relationships is intended to give Convention attendees a more complete context in which to consider the information you provide. As a general guideline, err on the side of disclosure.
Refusal to disclose any financial or nonfinancial relationships disqualifies you from speaking at Convention.
If your presentation is accepted, the information you provide will be disclosed on a webpage. People who wish to view the disclosures will click through to the page from the Convention scheduling Web tool, which includes descriptions of all of the sessions. Note that for financial relationships, dollar amounts are not disclosed.
In addition, you will be expected to disclose relevant relationships on-site at the time of your presentation, either verbally or visually (view sample disclosure slides). We will provide additional guidelines for on-site disclosures after acceptance.
Examples of relevant and disclosable financial relationships may include:
- Being an employee of, or a paid consultant to, an organization whose product or service you discuss in your presentation
- Receiving grant funds for a research project you discuss in your presentation
- Receiving royalties from the sale of a book whose content you discuss in your presentation
- Patent holder
- Ownership interest (stocks, stock options, or other ownership interests)
Examples of relevant and disclosable nonfinancial relationships may include:
- Serving as a formal advisor to a review panel
- Sitting on the board of an organization whose product or service you discuss in your presentation
- Receiving an award or honor from an organization whose product or service you discuss in your presentation