American Speech-Language-Hearing Association

Course Development Stages Infusing Requirement 3

The ASHA CE administrator should follow these administrative procedures to plan, promote, and conduct a course for ASHA CEUs. Bold items are related to Requirement 3.

Before the Course

The ASHA CE administrator should:

  1. Conduct a needs assessment.
  2. Analyze the needs assessment data.
  3. Identify the learning gaps and determine if the gaps can be addressed by continuing education.
  4. Decide to conduct a continuing education course to address the identified needs of potential participants. Refer to "Requirements for ASHA CE Provider Approval" in Section 2 for information on planning the learning course.
  5. Determine the learning outcomes of the course based on the identified needs of potential participants.
  6. Determine whether the content will discuss product(s) or service(s). If there is to be discussion of products or services, the CE administrator must:
    1. Ensure that the course does not promote or encourage the sale of the product(s) or service(s).
    2. Disclose in the promotional materials that there will be limited or no information about other products or services if only one product or service is to be discussed. See Required Practice 3.1.
  7. Identify qualified individuals who will be involved in planning and conducting the course.
  8. Document that each person planning and delivering the course has disclosed relevant financial and non-financial relationships.
    1. Disqualify from participating in the course planning and delivery those individuals who refuse to disclose. See Required Practice 3.2.
  9. Review the disclosure information received from program planners and instructors. Determine if
    1. Relevant financial or non-financial relationships may be resolved through disclosure; or
    2. Relevant financial or non-financial relationships disqualify the individual from participation in course planning and/or delivery. See Required Practice 3.2.
  10. Finalize planners and instructors.
  11. Develop instructional personnel disclosure statements for promotional material and to be used at the start of the course. See Required Practice 3.2.
  12. Develop course content.
  13. Determine course delivery method.
  14. Ensure that appropriate facilities are selected for the learning course.
  15. Determine the resources and aids needed to accomplish the learning outcomes.
  16. When other organizations provide financial and in-kind support that is used to fund the costs of the CE course and/or expenses for learners, the Provider must:
    1. Make all decisions regarding allocations and disbursement of funds or in-kind support; and
    2. Keep written documentation; and
    3. Disclose in promotional materials the names of other organizations contributing financial or in-kind support. See Required Practice 3.3.
  17. When the event includes exhibits, the Provider must:
    1. Make all decision regarding the placement of exhibits; and
    2. Prohibit exhibits in the instructional portion of the course. See Required Practice 3.4.
  18. When the event includes paid advertisements, the Provider must:
    1. Make all decision regarding the placement of the advertisements; and
    2. Prohibit advertising in the instructional portion of the course. See Required Practice 3.4.
  19. Decide how to assess participant learning outcomes.
  20. Establish the requirements that participants must meet to satisfactorily complete the course, including a method for documenting attendance and/or special forms to track attendance and achievement of learning outcomes. Determine how satisfactory completion requirements will be disclosed to participants before the course.
  21. Establish a method to conduct a program evaluation of the continuing education course.
  22. Develop a time-ordered agenda for the continuing education course.
  23. Produce promotional materials, according to CEB requirements, to advertise the continuing education course. Items that must be included in promotional materials are instructional personnel disclosure, financial and in-kind support disclosure (if applicable) and that the course is focused on a specific product or service (if applicable). See Requirement 3: Transparency in Course Planning, Delivery, and Marketing for details. The Provider's brand block and CEU sentence are required on promotional materials. See "Requirements for Promoting ASHA Continuing Education Courses" in this section.
  24. Complete and submit the Course and Offering Registration Form and accompanying required materials so that the information is received in the ASHA CE Registry no fewer than 15 days before the starting date of the course or 30 days for cooperative offerings and courses requiring peer reviews or a pilot study. See "Instructions for Completing the Course and Offering Registration Form" in this section.
  25. When submitting additional offerings of the same course later in the same calendar year, fill out an Additional Offerings List for the newly added dates. These additional offerings are assigned the next consecutive extension numbers (e.g., 004, 005) by ASHA CE. The Additional Offerings List is the only paperwork required. Remember, the Additional Offerings List must be received at ASHA no fewer than 3 days before the first new offering's start date.
  26. Retain a copy of the Course and Offering Registration Form and accompanying required materials for your files.
  27. Upon receipt of the Course and Offering Registration Form and accompanying materials, the ASHA CE Registry will:
    1. Review the Course and Offering Registration Form and materials on behalf of the Continuing Education Board to ensure that they meet CEB requirements.
    2. Request additional information from the ASHA CE administrator if the Course and Offering Registration Form is incomplete or does not meet the CEB requirements. If the information is not received in the ASHA CE Registry by the 15-day/30-day pre-course filing deadline, the ASHA CE administrator will then need to appeal to the CEB to accept the materials past the deadline.
    3. Enter the course information on the ASHA CE Registry.
    4. Issue a course registration confirmation letter to the ASHA CE administrator. The ASHA CE administrator should review the information in the course registration confirmation letter and report errors and corrections immediately to the ASHA CE Registry. Because Course and Offering Registration Forms can be received by the ASHA CE Registry as late as 15 days before the course start date or 30 days for cooperative offerings and courses requiring peer reviews or a pilot study, course registration confirmation letters for courses filed close to the 15-day/30-day deadline are not likely to be issued before to the course.
    5. Submit the course information for promotion on ASHA's website.
  28. Immediately prior to offering the course, the ASHA CE Administrator should request instructional personnel to update his/her disclosure information. The Provider should review this information to determine if any new relevant financial and non-financial relationships have developed since initial disclosure. If so, the Provider should determine if
    1. Relevant financial or non-financial relationships may be resolved through disclosure; or
    2. Relevant financial or non-financial relationships disqualify the individual from participation in course planning and/or delivery. See Required Practice 3.2.
    3. Update instructional personnel disclosure statements as needed.

During the Course

The ASHA CE administrator or instructor should:

  1. Provide the following information about all instructional personnel:
    • The name of the instructional personnel;
    • Relevant financial relationship(s): Listing the name of the organization and the type of financial relationship; and/or
    • Relevant nonfinancial relationship(s): Listing the name of the organization and the type of nonfinancial relationship; or
    • No relevant financial or nonfinancial relationships exist.
  2. Announce or provide written disclosure statements regarding satisfactory completion requirements.
  3. Conduct the course according to the CEB requirements.
  4. Maintain an attendance record of all participants.
  5. Conduct the learning assessment procedures.
  6. Conduct the program evaluation procedures.
  7. Provide CEU Participant Forms to participants who satisfactorily meet completion requirements and who wish to document their participation with ASHA CEUs. See "Instructions for Completing the CEU Participant Form" in this section. Alternatively, collect participant information from those individuals who satisfactorily meet completion requirements and who wish to document their participation with ASHA CEUs.
  8. Collect CEU Participant Forms from participants at the course's conclusion.

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