ASHA Personnel Issues Grants: Procedures and Guidelines
Personnel Issues Grants 2013 Application
ASHA is offering personnel grants and reimbursement grants to state associations for the 2013 calendar year. ASHA reimbursement grants advance state-level grassroots projects to improve private health plan and Medicaid reimbursement and coverage for member services and assistive technology devices. Personnel grants can be used to address issues such as personnel shortages, caseload/workload, and advocacy. States may apply for both types of grants but a separate application must be submitted for each. Past receipt of an ASHA grant award does not preclude a state association from applying for or receiving a reimbursement or personnel grant.
February 11, 2013: Completed application (Project Proposal Form, Resource Allocation Form, and Budget Proposal Form) due to ASHA.
March 4, 2013: Applicants will be notified of grant decisions.
March 11, 2013: Grant recipients submit signed agreements.
August 5, 2013: Grant recipients submit brief summary of progress to-date.
December 9, 2013: Grant funds must be spent and final grant report due.
Applications that are incomplete or received after the February 11, 2013, deadline will not be considered for a grant. You may wish to e-mail the appropriate Project Officer to verify receipt. Contact information is listed at the end of this document.
You may request feedback on your application at any time after submission. However, applications may not be revised and re-submitted. ASHA reserves the right to provide such feedback after grant award decisions are finalized.
Grant Decision and Payment of Funds
A review team of National Office staff carefully reviews all grant applications and makes grant award determinations in a confidential process. There is a review team for each grant category (personnel and reimbursement).
The amount of each grant will be determined at ASHA's sole discretion, in accordance with the methods described in this document and application materials. A maximum of $10,000 per application may be awarded. ASHA's decisions on grant awards and amounts are final.
The grant funds will be paid by the American Speech-Language-Hearing Association in one lump sum at the beginning of the grant cycle after all required documentation has been received from the state association.
Grant funds must be spent by December 9, 2013, and funds may not be carried over into the next calendar year. Grant proposals should focus on manageable activities and goals that can be accomplished within the grant cycle. State associations will be asked to return any unspent funds at the end of the grant cycle.
Final Grant Reports, which include a Grant Summary and Expense Form, are due by December 9, 2013. The Grant Summary must give details about outcomes from the grant project in one-page or less. Documentation of the expenses with receipts, proof of payment, invoices marked paid, or similar items must be included with the report. A list of expenses without documentation of association payment will not be acceptable. Both the Grant Summary and Expense Form must be acknowledged by the state association president.
Types of Projects
Grants will be awarded to ASHA-recognized state speech-language-hearing associations to assist in funding activities to address personnel issues in either education or health care settings. Any activity that clearly promotes such an outcome will be considered for funding. Examples of feasible grant project goals include:
- Provide more easily accessible information on the professions via the web (including Facebook and Twitter) for consumers, related and allied professionals, legislators and other government leaders, and association members
- Support the passage of legislation related to the professions via a grassroots network, the web, and use of a lobbyist
- Address the shortage of SLPs by increasing the visibility of the professions to undergraduate students outside the speech-language pathology programs
- Work with state agencies to develop and provide an online training program for SLPs to be able to supervise SLPAs as required by state law
- Gather data and establish a coalition of stakeholder groups and institutions to address the shortage of SLPs and audiologists in the state
- Increase awareness of consumers, legislators, and other stakeholders on the credentials needed for SLPs and audiologists
Use of Grant Funds
Grant funds are intended to support state association activities directly related to the grant projects set forth in the proposals. Typically, grant funds are used for
- external consultants
- local travel and other reasonable expenses for project team members to attend grant-related meetings
- supplies or equipment needed to carry out grant projects
- media access
Every effort should be made to utilize available technologies (e.g., Skype™, conference calls, GoToMeetings®) for meetings, when appropriate. Reimbursed air travel, car rental, and hotel accommodations for face-to-face meetings is not encouraged and will be considered on a case-by-case basis. Associations are to avoid conflicts of interest with regard to spending grant funds. Payments to state association officers may not be solely self-approved. Please direct any questions about funds usage on personnel issues to the Personnel Issues Grant Project Officer.
Grant funds are not intended for and shall not be used for the following:
- Personal gain of any type, including compensation (money or "in kind") to project managers, state association presidents or other officers, to perform grant-related activities. This includes reimbursement for lost practice time or for taking work leave for grant activities, participation in conference calls, etc. Participation is anticipated to be either in the capacity as association officers and/or as grant volunteers.
- Equipment or supplies (e.g., computers or other electronic devices) that are (a) gratuitous because they are not primarily required for grant activities or (b) primarily given or used as someone's personal possession, rather than being the association's possession loaned for grant activities.
- Education or training of audiologists, speech-language pathologists (or other providers) in clinical practice.
- Travel or otherwise to attend meetings, conferences, etc., that do not directly further the goals of the grant project. For example, an association president may not use grant funds to underwrite attendance at a general conference for association officers; funds may not be used for travel to ASHA's annual Convention.
- Travel expenses (e.g., days, hotel, mileage, meals) for any more than is required to attend a grant-related meeting.
- Services of external consultants, lobbyists, or others, except when necessary to carry out grant activities that cannot be reasonably accomplished otherwise. We recommend that the state association require independent contractors to provide proposals outlining intended fees, services, purpose, "deliverables" and their submission dates prior to hire.
Charges or reimbursement claims should be invoiced directly to the state association that received the grant, not to any intermediaries. If grant funds are kept in a separate account, payments and expenses related to the grant should be allocated from that grant account and must be properly accounted for.
Conflicts of Interest
Associations are to avoid conflicts of interest with regard to spending grant funds. Payments to state association officers may not be solely self-approved.
Coming in 2014—Phase 2 Projects
Because all grant funds must be spent and projects completed by December 9, 2013, ASHA will be initiating a new Phase 2 grant opportunity in 2014. ASHA does not want to discourage state associations from pursuing larger-scale initiatives and instead encourages breaking them into two smaller phases. Therefore, we are offering 2013 grant recipients the opportunity to apply for a Phase 2 grant in 2014, which would build upon 2013 grant projects. ASHA will hold a limited number of 2014 grant slots for Phase 2 applicants; however, award of a Phase 2 grant is not guaranteed, as new applications will also be considered.
Project officers are assigned to each grant category. Please submit applications online and direct questions on the personnel issues grant to Eileen Crowe.
Personnel Grants Project Officer:
Eileen Crowe, director of state association relations
American Speech-Language-Hearing Association
2200 Research Blvd. #220
Rockville, MD 20850